Office Assistant jobs in South Africa

Your key areas of responsibility will include the overall Human Resource, Finance and General Office Management duties. These are outlined in more detail below; however, you may be asked to perform tasks which fall outside of the finite tasks stated below:

1. Ensure the office space, including reception, shared areas, meeting rooms are clean,
2. presentable and well maintained at all times
3. Ensure Document Management is compliant for ISO and PoPPI Act requirements
4. Resolving staff queries and provide Management support to the Directors
5. Liaising with Clients and Suppliers
6. Liaising and reporting any building defects to the Property Landlord
7. Management of office supplies, refreshments and company vehicles
8. Management of all company Assets and the Asset Register
9. Company Insurance, including the short-term and liability insurance
10. Company and external parties cellphone, data and stipend management

1. Employee contract management including all related correspondence and leave management
2. Company Policies
3. Participate in Management Meetings
4. Provide full payroll function on Sage HR; adding new employees, updating employee information and salary figures, loading bonuses and overtime, etc.
5. Responsible for Sage Employee Self Service (ESS) Portal; adding new employees, processing leave applications, ensuring employee profiles are up-to-date.
6. Updating Member Schedules for Medical aid, Retirement annuity and Benefits
7. Processing Salaries on FNB Business Enterprise
8. Bonus and Salary Increase Calculations and presentation to the Directors for final approval
9. Ensuring all Employee records are up-to-date and filed in the respective folders
10. Scheduling and preparing KPI meetings
11. Generating monthly EMP201 reports
12. Preparing monthly payroll reports
13. Responsible for submitting year-end income tax report for all employees
14. Liaising with company benefit suppliers: Discovery Health, Discovery Life, Momentum and Financial Advisors
15. Ensure that all Department of Labour compliance requirements are adhered to and submitted timeously
16. Overall management of the Key Performance Indicators (KPI) and Key Performance Area (KPA) processes
17. Liaise with the company appointed Labour Lawyers, Attorneys, etc.
18. Manage all Non-Disclosure Agreements (NDAs) entered into by the company and external parties
19. Manage all company legal agreements
20. Act as a Commissioner of Oaths for all company tenders or as and when required (the candidate can apply for this if not already a Commissioner)

1. Preparing Invoices and Quotations Manually or on Sage One
2. Tracking of all Forex payments and/or receipts
3. Tracking of Invoices and Payments
4. Liaise with clients for overdue payments
5. VAT Recon: Capturing and ensuring VAT data is correct
6. Management of costs for consumables and services
7. Ensuring all Supplier payments are processed timeously
8. Petty cash and E-wallet management
9. Loading payments and suppliers on the bank for authorisation
10. Reconciliation of supplier accounts
11. Responsible for Bank Statement recons
12. Liaise with the external accounting firm and auditors on a monthly basis to ensure the successful management of all management accounts.
13. Processing of client statements
14. Financial income projections to be presented to the Directors and Management team on a monthly basis

1. Present the brand whenever you are engaging with clients or potential clients
2. Adhere to company policies, processes and procedures at all times
3. Ensure confidentiality at all times
4. Be proactive in the delivery of all job outputs