Administration Manager

Minimum Requirements:

• At least 3 years' experience as a Creditors and Debtors Clerk
• Grade 12 / Matric / NQF4
• National Diploma in Accounting or bookkeeping course would be advantageous
• Experience with invoicing, discounts, and credits would be advantageous
• Sage Evolution background
• Good numeric skills
• Strong attention to detail
• Professional telephone manner
• Ability to work accurately and under pressure
• Excellent English reading and writing skills
• Have a strong ability to deal with conflict and uptight tenants
• Strong ability to be stern
• Working together

Position Responsibilities:

• Make follow-up calls
• Keep records of payments
• Identify which accounts are overdue
• Contact companies or people owing money and report back to management
• Reconcile purchase orders to invoices
• Ensure invoices are accurately captured on a daily basis
• Receive and check all payment requisitions in accordance with the companies policies and procedures
• Load payments on the online banking system
• Ensure that the banking details on supplier invoices match that of the creditor being paid
• Respond to all queries relating to payments
• Perform monthly supplier reconciliations to support all payments to approved suppliers
• Deal with queries from creditors and staff regarding payments
• Load new debtors / creditors on the online banking system
• Obtain reserve bank approvals and ensure approvals are renewed before expiration
• Ability to maintain confidentiality and exercise extreme discretion
• Monitor and validate all invoices
• Prepare a debtor report and submit to Finance Officer on a monthly basis
• Hand over completed documentation for approval and authorisation
• Maintain the accounts receivable systems in order to ensure complete and accurate records of all funds.