Administration Manager

talentCRU; Gauteng; On-site; ZAR 150,000 - 250,000; Full time

Job summary

An established industry player is seeking a meticulous Creditors and Debtors Clerk to join their dynamic team. In this role, you will be responsible for managing accounts, making follow-up calls, and ensuring accurate invoicing and payments. Your strong numeric skills and attention to detail will be crucial as you handle queries from creditors and staff, reconcile accounts, and maintain confidentiality. This position offers an exciting opportunity to contribute to a vital aspect of the company's financial operations while working in a fast-paced environment that values professionalism and teamwork. If you thrive under pressure and have a knack for conflict resolution, this role could be the perfect fit for you.

Qualifications

• 3+ years experience as a Creditors and Debtors Clerk.
• Strong numeric skills and attention to detail required.

Responsibilities

• Make follow-up calls and keep records of payments.
• Reconcile purchase orders to invoices and ensure accuracy.

Skills

Creditors and Debtors Management

Good Numeric Skills

Attention to Detail

Conflict Resolution

Professional Telephone Manner

Ability to Work Under Pressure

English Reading and Writing Skills

Education

Grade 12 / Matric / NQF4

National Diploma in Accounting

Tools

Sage Evolution

Job description

Minimum Requirements:

• At least 3 years' experience as a Creditors and Debtors Clerk
• Grade 12 / Matric / NQF4
• National Diploma in Accounting or bookkeeping course would be advantageous
• Experience with invoicing, discounts, and credits would be advantageous
• Sage Evolution background
• Good numeric skills
• Strong attention to detail
• Professional telephone manner
• Ability to work accurately and under pressure
• Excellent English reading and writing skills
• Have a strong ability to deal with conflict and uptight tenants
• Strong ability to be stern
• Working together

Position Responsibilities:

• Make follow-up calls
• Keep records of payments
• Identify which accounts are overdue
• Contact companies or people owing money and report back to management
• Reconcile purchase orders to invoices
• Ensure invoices are accurately captured on a daily basis
• Receive and check all payment requisitions in accordance with the companies policies and procedures
• Load payments on the online banking system
• Ensure that the banking details on supplier invoices match that of the creditor being paid
• Respond to all queries relating to payments
• Perform monthly supplier reconciliations to support all payments to approved suppliers
• Deal with queries from creditors and staff regarding payments
• Load new debtors / creditors on the online banking system
• Obtain reserve bank approvals and ensure approvals are renewed before expiration
• Ability to maintain confidentiality and exercise extreme discretion
• Monitor and validate all invoices
• Prepare a debtor report and submit to Finance Officer on a monthly basis
• Hand over completed documentation for approval and authorisation
• Maintain the accounts receivable systems in order to ensure complete and accurate records of all funds.