Management Assistant jobs in South Africa

UP Professional and Support

FACULTY OF THEOLOGY AND RELIGION

DEPARTMENT OF OLD TESTAMENT AND HEBREW SCRIPTURES (OTL) /

DEPARTMENT OF NEW TESTAMENT AND RELATED LITERATURE (NTL) /

OFFICE OF THE DEPUTY DEAN

SENIOR MANAGEMENT ASSISTANT

PEROMNES POST LEVEL 9

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.

Responsibilities

The incumbent is expected to deliver management, secretarial, project administration, event management and administrative support to the two departments (OTL and NTL) and the Office of the Deputy Dean:

• Office management and General office Routine
• Financial Management and Research Output;
• Student and Human Resources Administration;
• Regular Liaison (Communication) with all Faculty stakeholders;
• Documents Management and Coordination;
• Arrange travel and accommodation for Faculty staff;
• Diary / Calendar and Events Management
  
  

Minimum Requirements

• Relevant National 3 year diploma ( Office administration such as Financial Administration, Office Management, or Customer Relations) and;
• Three years’ experience in secretarial and administrative functions, and experience in the office of senior management at a Higher Education Institute;
  
  

OR

• Grade 12 and;
• Five years’ experience in secretarial and administrative functions, and experience in the office of senior management at a Higher Education Institute;;
  
  

Added Advantages And Preferences

• Relevant Bachelor’s degree ( Office administration such as Financial Administration, Office Management, or Customer Relations)
  
  

Required Competencies (skills, Knowledge And Behavioural Attributes)

The incumbent must be able to work effectively in a highly technological, paperless environment;

Knowledge Of The Following

• Filing systems
• Database administration
• Diary and time management
• Relevant proceedings and procedures
• Technical Competencies
• Computer literacy
• Writing skills
  
  

Behavioural Competencies

• Ability to develop and maintain effective relationships with others in order to encourage and support communication and teamwork.
• Ability to deal with high stress situations calmly and effectively.
• Ability to accomplish tasks and processes accurately and completely.
• Ability to convey information clearly and concisely.
• Ability to develop plans to accomplish work operations and objectives.
  
  

PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills assessments as part of the selection process.

The annual remuneration package will be commensurate with the incumbent’s level of appointment, as determined by UP policy guidelines. UP subscribes to the BESTMED and UMVUZO medical aid schemes and contributes 50% of the applicable monthly premium

Applicants are requested to apply online at www.up.ac.za, and follow the link: Careers@UP.

In Applying For This Post, Please Attach

• A comprehensive CV;
• Certified copies of qualifications;
• Names, e-mail addresses and telephone details of three referees whom we have permission to contact.
  
  

CLOSING DATE: 20 June 2025

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.

ENQUIRIES: Prof. Dirk Human, Email: dirk.human@up.ac.za for enquiries relating to the post content, and Mrs Sarah Matseke, Email: sarah.matseke@up.ac.za for application-related enquiries.

Should you not hear from the University of Pretoria by 31 August 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.