Receptionist Provincial Office FS

JOB PROFILE

DURATION: Twelve (12) Months Fixed Term Contract

JOB GRADE: B2 Minimum Midpoint

TOTAL CTC: R154 580 - R181 859

NO. OF INCUMBENTS: 1

LOCATION: Free State: Provincial Office

MAIN PURPOSE OF THE JOB:

To provide reception services, welcome visitors and maintain the reception area in a professional manner.

KEY PERFORMANCE AREAS

1. Provide switchboard services by screening incoming calls and transferring to relevant staff in Provincial Office.
2. Provide reception and administrative services.
3. Handle face-to-face enquiries from visitors.
4. Control inventory relevant to reception area and ensure the reception area is maintained in a presentable state at all times.
5. Plan and coordinate support personnel diaries.
6. Coordinate provincial office fleet.

REQUIRED MINIMUM EDUCATION

1. Matric (NQF level 4)
2. Office Administration Certificate as added advantage.

REQUIRED WORK EXPERIENCE

1-2 years relevant work experience.

ADDITIONAL KNOWLEDGE

1. Knowledge of switchboard system.
2. Knowledge of Seda products and services and Seda’s role within the SMME Sector.

CRITICAL COMPETENCIES

1. Advisory Service
2. Communication
3. Stakeholder Engagement
4. Analytical
5. Business Acumen
6. Problem-Solving & Decision-Making
7. Planning & Organising
8. Monitoring & Evaluation
9. Performance Driven
10. Team Work
11. Adaptability & Flexibility
12. Policy Adherence
13. Negotiation
14. Basic Computer Skills
15. Office Management

NB: It is the organisation’s intention to promote equity and representivity in terms of race, gender and people living with disability as per the set numerical targets contained in the organisational Employment Equity Plan (EE Plan). To ensure compliance and successful implementation of the EE Plan, all applicants should indicate their race, gender and disability status in their curriculum vitae (CV). Previously Disadvantaged Individuals are encouraged to APPLY.

The appointment of candidates is subject to the verification of all their credentials (employment history, educational, financial, criminal and any other checks as may be necessary). Please note that only shortlisted candidates will be contacted.

Foreign qualifications must be accompanied by an evaluation report issued by SAQA. It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation report (only when shortlisted).

Applicants should note that any false information contained in their CV and related documents could result in disqualification and/or summary dismissal.

Please note that by applying for this position, you give SEDA permission to process your personal information in compliance with POPI ACT.

To apply, please send your CV to recruitmentfs@seda.org.za. Please state the position you are applying for in the subject line.

Closing Date: 31 May 2023