Executive Assistant

SPEC-Africa; Midrand; On-site; ZAR 200,000 - 300,000; Full time

Job summary

An established industry player is seeking a highly organized executive assistant to support their CEO. This pivotal role involves managing schedules, preparing documents, and coordinating travel, while also acting as a key liaison within the organization. The ideal candidate will possess exceptional Excel and PowerPoint skills, along with strong project management capabilities. This is a fantastic opportunity to thrive in a fast-paced environment where your attention to detail and problem-solving skills will make a significant impact. Join this dynamic team and help drive strategic initiatives forward while ensuring smooth operations.

Qualifications

• 3+ years of experience supporting executives with scheduling and documentation.
• Strong skills in Excel, PowerPoint, and project management are essential.

Responsibilities

• Coordinate the CEO's schedule and meetings effectively.
• Streamline operations to optimize the CEO's workflow.

Skills

Excel

PowerPoint

Project Management

Administrative Skills

Problem-solving

Time Management

Leadership Skills

Emotional Intelligence

Communication Skills

Education

Diploma or Degree in Business Administration

Tools

MS Project

Job description

Job Summary

We’re looking for an executive assistant to support our CEO with coordinating their schedule, organizing and preparing documents, arranging travel, supporting board meetings, and serving as the eyes and ears of our CEO in company matters. The person we’re looking for needs to be flexible and adaptable, have a high level of discretion, good problem-solving skills, good time management & attention to detail and be able to work in a fast-paced environment.

Main Responsibilities

1. Work directly with the Chief Executive Officer
2. Maintain the executive’s calendar and scheduling their meetings
3. Oversee correspondence
4. Coordinate projects
5. Serve as a liaison between the executive and other employees
6. Take minutes during meetings
7. Documentation preparation
8. Analyzing data
9. Support the executive in any other way deemed necessary
10. Streamlining operations: Identify and implement solutions to optimize the CEO's workflow and free up their time for strategic decision-making.

Experience & Skills

1. Excellent Excel skills
2. Excellent Powerpoint skills
3. Strong Project Management skills - MS Project skills an advantage
4. Strong Administrative skills
5. Tech-savvy
6. Good time management & attention to detail
7. Leadership skills
8. Good problem-solving skills
9. High level of emotional intelligence and interpersonal skills
10. Diploma or Degree in Business Administration or related qualification (B.Com preferable) with three years or more experience
11. Ability to act decisively and urgently
12. Ability to work under pressure when required
13. Ability to work independently
14. Good verbal and written communication skills (English)
15. Appropriate Business acumen and entrepreneurial aptitude