Office Administration jobs in South Africa

Job title : Administrator - Office Administrator.Consumer Prepaid

Job Location : Gauteng, Johannesburg Deadline : July 25, 2025 Quick Recommended Links

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Job Description

Mission / Core purpose of the Job :

• To ensure that the administration requirements for the Supply Chain Departments are managed efficiently and effectively.

Responsibilities

Context :

• Highly dynamic and fluctuating Telecommunications industry
• Within the legal, regulatory and commercial environment of South Africa
• Fast moving industry
• Context changes in terms of technology advancements
• Operate within the Commercial Operations environment within MTN
• Operate within the Telecommunications environment
• Characterized by high levels of operational pressure and deadlines
• MTN environment currently characterized by automation of processes of procedures

Key Performance Areas : Core, essential responsibilities / outputs of the position (KPA's)

Key Tasks : Administration

• Generation of Oracle Requisitions, monthly expenditure audits and purchase orders for departmental cost centres
• Ensuring that invoices are co-ordinated, namely : logging invoices on to manageable spreadsheets, ensuring that invoices are received, correctly distributed for approval and payments made on time and accurately
• Ordering and distribution of stationary and any other office supplies that are required for day to day use for the department
• Co-ordinate and administer the SIM requests, canteen cards, credit notes and other company books and documents
• Co-ordinate and administer divisional claims, expenditure and financial requests as submitted by management
• Co-ordinate and administer document approval for the General Manager via Adobe Sign, Oracle, or any other required system
• Distribution of general correspondence, filing and general office administration for management
• Involvement in strategic meetings (minutes), projects and business plans from a recording perspective
• Managing and updating Organograms for their respective departments
• Assist with ISO requirements in terms of content management and any websites / folders that are required

Customer Service

• Transfer of escalated customer queries to the relevant manager / supervisor to ensure resolution thereof
• Maintain relationships with partners and suppliers

Coordination

• Effective facilitation and coordination of meetings, workshops etc. and taking minutes of proceedings
• Co-ordination of function arrangements related to division
• Liaison with key vendors, suppliers, customers to facilitate meetings, payment follow-ups etc.
• Coordinate rewards and recognition process, including maintaining database, arranging gifts, functions, requisitions, etc.
• Manage diary for General Manager
• Handle all incoming calls, and transfer or take messages where required

Supervisory / Leadership / Managerial Complexity :

• None

Role Complexity :

• Attend regular staff meetings and management meetings
• Assist in compiling information required for the monthly Warehouse report
• Understand all relevant Service Level Agreements
• Lateral Dimensions : These indicate the areas where the individuals could contribute uniquely in addition to the indicated duties, as
• well as how they could be affected by others or circumstances not necessarily under their control.

Creativities (improvement / innovation inherent) :

• Recommend innovative solutions to enhance the performance of the Retail Channels function
• Innovation in arrangement of functions and events
• Give inputs in process and system improvements
• Late processing of invoices and receipt of invoices, payments, etc.
• Late delivery of month end data for report compilation
• Unavailability of key signatories
• Unavailability of key resources for events / meetings, etc.
• Incorrect, incomplete or late submission of information or documentation
• Dependent on other departmental processes, such as procurement

Collaboration : Refers to formal and informal relationships

• Responsibility towards :
• Direct reports : None
• Matrix reports : None
• Key customers : General Manager, Senior Managers, Line managers, Supervisors, Staff and External Customers

Discretionary Space : The degree to which individuals are allowed to exercise independent thought and judgement.

• Independent thought and Judgment :
• Objectives set for the unit
• Timeous and effective query co-ordination and feedback
• Arrangement of functions, events, etc.
• Discretion where required

Authorities :

• Management of confidential documentation and issues
• Access to agreed and stipulated information and documentation as specified by management
• Access to requisite systems to perform function as detailed

Qualifications

Job title : Administrator - Office Administrator.Consumer Prepaid

Job Location : Gauteng, Johannesburg Deadline : July 25, 2025 Quick Recommended Links

• Jobs by Location
• Job by industries

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Job Description

Mission / Core purpose of the Job :

Responsibilities

Context :

Key Performance Areas : Core, essential responsibilities / outputs of the position (KPA's)

Key Tasks : Administration

Customer Service

Coordination

Supervisory / Leadership / Managerial Complexity :

Role Complexity :

Creativities (improvement / innovation inherent) :

Vulnerabilities (control span)

Collaboration : Refers to formal and informal relationships

Discretionary Space : The degree to which individuals are allowed to exercise independent thought and judgement.

Authorities :

Qualifications

Minimum Requirements

GLOBAL EXPERIENCE STANDARDS

Training :

Competencies

Head - Big Picture Focus

Heart – Emotionally Intelligent

Hands – Results Focused

General working conditions / Inherent requirements / Tools of trade (e.g. shift work, drivers license (code), vehicle (make) specific tools (e.g. dial in facility, special cell phone, etc), special clothing, environmental requirements, etc.)

KPA Quality Standards / Measures (KPI'S for job)

Key Tasks : Administration

Apply Before : 07 / 23 / 2025

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