Executive Assistant To Ceo

Job Responsibilities

• Manage and maintain company documents, legal and otherwise
• Taking of meeting minutes and sharing with stakeholders
• GlueUp system and database management - Supporting the updating and maintenance of the database
• Updating and Managing the Monthly EXCO Report
• Updating Board Packs and Funder Reports
• Clerical and Administrative support
• Organizational diary - Booking appointments - assessing priority of appointments and reallocation as necessary
• Preparing and sharing meetings and agendas
• Member communications, support, and management
• Telephonic support
• Travel Bookings and Logistical Arrangements for CEO Travel and Events

OPSCO Team Support

• Coordinate the weekly OPSCO meeting
• Support regional teams and Finance with Admin and logistic arrangements
• Assist regional teams with member support services
• Assist with Admin support, travel and logistic arrangements for Finance, Skills, Project and Marketing teams

Membership

• Assist with Member and membership queries
• Member Database Management
• Onboarding of members

Events

• Assist with events Admin
• Support in sending our communication on Mailchimp
• Inviting members for events
• Monitoring RSVPs

Teamwork and Collaboration

• Act as a team player by contributing to cross-functional efforts and supporting team objectives
• Promote a collaborative and inclusive work environment, encouraging knowledge sharing and collective problem-solving
• Lead by example, demonstrating flexibility, adaptability, and a willingness to support team members across various initiatives
• Assist in co-ordinating documentation and submissions for funders and partners
• Enhance team performance through fostering a collaborative environment

Required Qualifications and Experience

• Microsoft Office (Word, Powerpoint and Excel)
• Data Management
• Extensive experience in executive support and office management
• Exceptional analytical, problem-solving, and communication skills