Executive Assistant to CEO

African Recruitment And Training; Johannesburg; On-site; ZAR 200,000 - 300,000; Full time

Job summary

An established industry player is seeking a detail-oriented individual to provide executive support and manage essential company documents. This role involves maintaining the GlueUp database, coordinating meetings, and assisting with travel logistics for the CEO. The ideal candidate will possess strong analytical and communication skills, ensuring seamless operations within the organization. Join a collaborative team that values inclusivity and teamwork, where your contributions will enhance overall performance and support various initiatives. If you thrive in a dynamic environment and are passionate about supporting executive functions, this opportunity is perfect for you.

Qualifications

• Extensive experience in executive support and office management is essential.
• Proficient in Microsoft Office tools for effective documentation and reporting.

Responsibilities

• Manage company documents and maintain the database using GlueUp.
• Coordinate meetings and assist with travel arrangements for the CEO.

Skills

Analytical Skills

Problem-Solving Skills

Communication Skills

Data Management

Tools

Microsoft Office

GlueUp System

Job description

Job Responsibilities

• Manage and maintain company documents, legal and otherwise
• Taking of meeting minutes and sharing with stakeholders
• GlueUp system and database management - Supporting the updating and maintenance of the database
• Updating and Managing the Monthly EXCO Report
• Updating Board Packs and Funder Reports
• Clerical and Administrative support
• Organizational diary - Booking appointments - assessing priority of appointments and reallocation as necessary
• Preparing and sharing meetings and agendas
• Member communications, support, and management
• Telephonic support
• Travel Bookings and Logistical Arrangements for CEO Travel and Events

OPSCO Team Support

• Coordinate the weekly OPSCO meeting
• Support regional teams and Finance with Admin and logistic arrangements
• Assist regional teams with member support services
• Assist with Admin support, travel and logistic arrangements for Finance, Skills, Project and Marketing teams

Membership

• Assist with Member and membership queries
• Member Database Management
• Onboarding of members

Events

• Assist with events Admin
• Support in sending our communication on Mailchimp
• Inviting members for events
• Monitoring RSVPs

Teamwork and Collaboration

• Act as a team player by contributing to cross-functional efforts and supporting team objectives
• Promote a collaborative and inclusive work environment, encouraging knowledge sharing and collective problem-solving
• Lead by example, demonstrating flexibility, adaptability, and a willingness to support team members across various initiatives
• Assist in co-ordinating documentation and submissions for funders and partners
• Enhance team performance through fostering a collaborative environment

Required Qualifications and Experience

• Microsoft Office (Word, Powerpoint and Excel)
• Data Management
• Extensive experience in executive support and office management
• Exceptional analytical, problem-solving, and communication skills