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Admin & Data Support Specialist
Job summary
A growing professional services organisation is seeking an Admin & Data Support Specialist to provide high-level administrative and data support for the finance function. This fully remote role is offered on a permanent part-time basis, requiring strong Excel skills and a focus on accuracy. You will audit datasets, produce reports, and coordinate projects, ensuring compliance with standards. The ideal candidate should have at least 2 years’ experience in a similar role and possess strong analytical and communication skills.
Qualifications
- Minimum of 2 years’ experience in an administrative or data support role.
- Experience with data auditing and reporting is essential.
- Working knowledge of Microsoft Teams and SharePoint is beneficial.
Responsibilities
- Audit and validate datasets to ensure accuracy and completeness.
- Build and maintain advanced Excel models.
- Produce and prepare regular management reports.
- Coordinate administrative and data-related tasks and projects.
Skills
Location: Remote (Anywhere in South Africa)
Employment Type: Permanent part-time (2 days per week)
Reporting to: Financial Director
Experience Level: Minimum 2 years
A growing professional services organisation is appointing an Admin & Data Support Specialist as part of a new growth-driven vacancy. This role provides high-level administrative and data support to the finance function and is well suited to a detail-oriented, analytical individual who enjoys working with structured data and processes.
The role is fully remote, based anywhere in South Africa, and offered on a permanent part-time basis (two days per week).
- Audit and validate datasets to ensure accuracy, completeness, and consistency.
- Build and maintain advanced Excel models, including formulas, pivot tables, dashboards, and macros.
- Produce regular and ad-hoc management reports.
- Prepare data summaries and visualisations; PowerBI experience is advantageous.
- Assist with preparing reports and packs for meetings and track follow-up actions.
- Maintain structured documentation, version control, and filing systems.
- Ensure compliance with organisational standards and data governance requirements.
- Coordinate and track administrative and data-related tasks and projects.
- Monitor timelines, dependencies, milestones, and deliverables.
- Liaise with internal stakeholders to manage priorities and resolve issues efficiently.
- Advanced Excel proficiency (non-negotiable), including formulas, pivot tables, dashboards, and macros.
- Strong analytical and data auditing skills.
- PowerBI experience is advantageous.
- Working knowledge of Microsoft Teams, SharePoint, and Outlook.
- Minimum of 2 years’ experience in an administrative or data support role.
- Exposure to reporting and data-driven decision-making.
- High attention to detail with a strong focus on accuracy and reliability.
- Proactive, accountable, and able to manage priorities independently.
- Adaptable and resilient in a dynamic environment.
- Clear communicator and effective collaborator.
- Professional, ethical, and discreet in handling sensitive information.
- Contract type: Permanent part-time (2 days per week).
- Salary: Negotiable, depending on qualifications and experience.
- Reason for vacancy: New growth position.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.