Admin & Logistic Executive

Prosolve Industries Sdn Bhd; Subang Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading logistics company in Selangor is seeking a dedicated Administrative Assistant. This entry-level role is perfect for fresh graduates, offering the opportunity to develop skills in a dynamic environment. Responsibilities include managing office supplies, scheduling meetings, and providing administrative support across various departments. Candidates should possess strong communication skills in both English and Mandarin and demonstrate proficiency in Microsoft Office. The role offers attractive benefits including annual leave, medical claims, and a work-life balance.

Benefits

Annual Leave

EPF

Medical Claims

Medical Leave

SOCSO

Bonus and Incentives

Overtime Allowance

Medical Check-up Allowance

Work-Life Balance

Qualifications

• Entry-level position; fresh graduates are encouraged to apply.
• Strong organizational skills with high accuracy in data entry.
• Familiarity with basic logistics procedures and documentation is a plus.

Responsibilities

• Manage and maintain office supplies inventory.
• Coordinate meetings, appointments, and travel arrangements.
• Handle incoming and outgoing mail and deliveries.
• Maintain accurate and organized records and databases.
• Provide administrative support including document preparation.
• Assist in preparation of purchase orders.
• Coordinate with vendors for office maintenance and procurement.
• Provide excellent customer service and resolve inquiries.
• Support logistics in coordinating shipments and managing inventory.

Skills

Microsoft Office Suite proficiency

Strong administrative skills

Excellent communication skills (English, Mandarin)

Customer service skills

Data entry skills

Education

Diploma in Business Administration, Logistics or related field

Job description

Requirements

• Diploma in Business Administration, Logistics, or a related field.
• Entry-level position; fresh graduates are encouraged to apply.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong administrative and data entry skills with high accuracy.
• Excellent communication skills in both English and Mandarin (written and verbal).
• Ability to provide excellent customer service and maintain positive relationships with clients and vendors.
• Experience in record keeping and maintaining organized filing systems.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Familiarity with basic logistics procedures and documentation is a plus.

Responsibilities

• Manage and maintain office supplies inventory, ensuring adequate stock levels and timely replenishment.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff members.
• Handle incoming and outgoing mail, packages, and deliveries, ensuring proper distribution and record-keeping.
• Maintain accurate and organized records, files, and databases, both physical and electronic.
• Provide administrative support to various departments, including data entry, document preparation, and report generation.
• Assist in the preparation of purchase orders and track the status of deliveries.
• Coordinate with vendors and suppliers for office maintenance, repairs, and procurement of goods and services.
• Provide excellent customer service by responding to inquiries, resolving issues, and directing calls to the appropriate personnel.
• Support the logistics team in coordinating shipments, tracking inventory, and managing warehouse operations.

Benefits

• Annual Leave
• EPF
• Medical Claims
• Medical Leave
• SOCSO
• Bonus and Incentives
• Overtime Allowance
• Others
• Medical Check-up Allowance
• Work-Life Balance