Project Medical Planner

Agensi Pekerjaan Gabriel Hunters Sdn Bhd; Malacca City; On-site; MYR 150,000 - 200,000; Full time

Job summary

A leading recruitment agency is seeking a Project Planner (Mid–Senior) specialized in hospital construction based in Melaka. The ideal candidate should have 5–12 years of experience in project planning for healthcare facilities and be proficient in Primavera P6 and MS Project. Responsibilities include developing integrated master programmes, coordinating with various teams, and maintaining progress measurement systems. Strong communication and problem-solving skills are essential for this role, as well as the ability to work on-site and drive project outcomes decisively.

Qualifications

• Must have at least 5 years' experience in hospital project planning.
• Proven experience planning complex building projects.
• Strong command of schedule logic and critical path method.

Responsibilities

• Lead medical planning deliverables from concept to handover.
• Produce lookahead schedules linked to project constraints.
• Establish progress measurement systems and track KPIs.

Skills

Project/Medical Planning

Communication

Problem-solving

Conflict resolution

Action-oriented

Education

5–12 years of experience as a Project/Medical Planner

Tools

Primavera P6

MS Project

Excel

Job description

Overview

Job Title: Project Planner (Mid–Senior) – Hospital Project (End-to-End)

Location: Site Office (Melaka) | HQ: Publika, Kuala Lumpur (for reporting/coordination)

Employment Type: Full-time | Project-centric model (dedicated to one major project)

Industry: Construction / Hospital Construction

Role Summary

Our client is hiring a Project / Medical Planner specialising in hospital and healthcare facility construction. This role bridges clinical operations and built environment delivery—translating clinical workflows into functional layouts, room data sheets, equipment requirements, and coordinated design outputs that can be built, approved, commissioned, and operated safely.

You will lead medical planning deliverables across concept to handover, working closely with clinicians, client reps, architects, engineers, QS, BIM teams, and authorities. This role is for a planner who is grounded, practical, and field-connected: someone who can translate schedules into real site actions, resolve clashes early, and drive predictable outcomes.

You will work within a project-centric model, embedded with the project team and accountable for the integrated master programme, progress governance, critical path control, and recovery planning.

A. Planning & Baseline (Pre-construction → Mobilisation)

• Develop and maintain the Integrated Master Programme (IMP) covering design, procurement, construction, testing/commissioning, statutory approvals, handover, defects, and close-out.
• Build a robust WBS (Work Breakdown Structure) and planning logic aligned to construction sequencing and hospital-specific constraints (phasing, live services, specialist rooms).
• Establish baseline schedule, planning calendar, coding structure, and progress rules (weightage, physical % complete, EV principles if used).
• Identify programme risks/opportunities and create a time risk register with mitigation actions.

B. Execution Planning (Construction Phase)

• Produce and manage lookahead schedules (e.g., 2-week / 4-week / 8-week) linked to constraints and permits.
• Drive constraint management: ensure design releases, materials approvals, long-lead items, shop drawings, method statements, permits, access, manpower, equipment are ready before work is scheduled.
• Maintain the critical path, analyze float erosion, and keep the team focused on activities that actually move the needle.
• Coordinate sequencing across C&S, architectural, MEP, medical gas, ELV/ICT, fire systems, lifts, HVAC, and specialist hospital packages.

C. Progress Measurement & Controls

• Establish measurable progress methods: quantity-based progress, earned value (if adopted), and disciplined reporting.
• Run weekly/monthly programme updates:
• progress capture from site + subcontractors
• schedule updates
• variance analysis (planned vs actual)
• early warnings and recovery proposals
• Produce clear planning outputs: S-curves, critical path reports, delay analysis snapshots, and resource histograms (as required).

D. Change, Claims Support & Delay Analysis

• Track change events impacting time (VOs, late design, access restrictions, rework).
• Support EOT (Extension of Time) and claims with contemporaneous schedule records, logic-based impacts, and clear narratives.
• Lead recovery planning: resequencing, acceleration, additional shifts, alternative methods—ensuring proposals are buildable and executable, not just pretty charts.

E. Testing, Commissioning & Handover

• Build commissioning and handover programmes aligned to hospital requirements: integrated testing, systems interfacing, authority inspections, certifications, and clinical readiness milestones.
• Plan and track room-by-room / zone-by-zone readiness, documentation deliverables, and handover packs.

The kind of planner we want (non-negotiable behaviours)

We prefer planners with a track record showing they are:

• Down-to-earth: communicates plainly, practical, not political; earns trust on site.
• Problem-solver: identifies blockers early; proposes solutions with clear trade-offs.
• Conflict resolver: can align main contractor, consultants, and subcontractors; handles disagreements without ego.
• Action-oriented: turns schedules into site execution plans; follows through until work is actually done.
• Accountable and calm under pressure: prioritises critical path work and prevents chaos from spreading.

“Technical knowledge + real-world actions”

• You don’t just update Primavera/MS Project—you drive commitments, confirm constraints, and verify readiness.
• You can walk the site, validate progress, challenge unrealistic promises, and keep the programme honest.
• You understand interfaces: design/procurement/site/commissioning—not in theory, but in daily coordination.

Core Responsibilities

• Own the master baseline programme and maintain updated “live” programmes.
• Lead planning meetings (weekly progress, lookahead, constraints, recovery).
• Coordinate with Project Director/PM, Construction Managers, QS/Contracts, Design, Procurement, and Package Managers.
• Maintain planning dashboards and reporting packs for management and client updates.
• Identify schedule risks and mitigation actions; track time-related KPIs.
• Support delay/EOT documentation where required, with proper records and logic.

Key Deliverables

• Integrated Master Programme (baseline + monthly updates)
• 2/4/8-week lookaheads with constraints log
• Critical path & float reports, milestone tracking
• Progress measurement system (weightage/quantity-based) + S-curve
• Recovery plans (logic + acceleration options + realistic assumptions)
• Commissioning & handover programme (incl. authority inspections, documentation readiness)

Tools & Systems

• Primavera P6 (preferred) or MS Project (acceptable with strong competency)
• Excel (advanced), progress dashboards, reporting packs
• Familiarity with planning standards, scheduling logic, and disciplined change tracking

Required Qualifications & Experience

• 5–12 years’ experience as a Project/Medical Planner / Planning Engineer (mid–senior range)
• Proven experience planning building projects, ideally hospital/healthcare or similarly complex projects
• Strong command of schedule logic, critical path method, and progress measurement
• Demonstrated experience managing multiple subcontractors and package interfaces
• Strong communication: can push for clarity, commitments, and corrective actions without escalating conflict unnecessarily
• Willingness to be based at Melaka site office (with coordination touchpoints to HQ at Publika, KL)

Preferred / Added Advantages

• MUST HAVE at least minimum three (3) years direct hospital project experience (phasing, specialist rooms, commissioning complexity)
• Exposure to claims/EOT support and delay analysis methods
• Experience with commissioning planning and authority inspection timelines
• Strong field knowledge of MEP sequencing and testing dependencies
• Candidates who are able to start immediately
• Exposure to local authorities

Reporting Line & Working Model

• Reports to: Project Director / Project Manager (Project-based)
• Works closely with: Construction team, design/procurement, QS/contracts, package managers, consultants, key subcontractors
• Project-centric model: you are embedded, not a remote scheduler.

How to Apply

Submit:

1. Updated CV to [e-mail] together with expected salary and latest picture.
2. A short portfolio list (1–3 projects) showing: HOSPITAL project value, duration, your planning scope, planning tool used, and one example of recovery/delay resolution you led.

Working Location: Melaka (Site Office) | HQ Interface: Publika, KL