Senior HR & Admin Executive

Codetrace Sdn Bhd; Shah Alam; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading HR Solutions company in Shah Alam is seeking a Senior Human Resources & Administrative Executive. The role involves managing the full recruitment cycle, overseeing payroll processing, and ensuring compliance with Malaysian labour laws. Suitable candidates should have 4-6 years of HR and administrative experience, strong communication skills, and proficiency in HR practices. This position offers an opportunity to enhance employee engagement and contribute to organizational development.

Qualifications

• Minimum 4-6 years of relevant HR and administrative experience.
• Strong knowledge of Malaysian labour laws and HR best practices.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Manage full recruitment cycle including applications and onboarding.
• Plan and coordinate administrative functions for efficient operations.
• Handle payroll processing and employee records.
• Enhance employer brand and employee engagement.

Skills

Proficient in English

Good communication skills

Interpersonal skills

Problem-solving skills

Organizational skills

Education

Bachelor’s Degree / Diploma in HR Management or related field

Tools

PayrollPanda

Microsoft Office

Job description

Overview

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Responsibilities

• Responsible for managing the full recruitment cycle including processing applications, assessment, selection, interview, hiring and onboarding.
• To manage in performance management process e.g monitor staff confirmation, contract renewal tracking, KPI.
• Connect executives and employees, build an employer brand and improve employee engagement.
• Develop and implement training and development programs that align with the company strategic goals and business needs.
• Handle full spectrum of payroll processing and administration which include the generation of monthly payroll and statutory contributions, yearly EA From and filling of Form E.
• Familiar with Employment Act & Industrial Relation Act. Setting policies, compensation, retention, training, employees termination, employment laws and workers’ protection.
• Enhance the organization’s human resources by planning, implementing and evaluating employee relation and human resources policies.
• Accountable for communication, Employee Relations and Welfare matters including disciplinary cases, grievances, SOCSO, insurance, communication and engagement etc. HDCORP submission.
• Plan, direct and coordinate the administrative function of organization. (employment offer letter, confirmation of employment letter, agreement, warning letter, any related documentation, etc).
• Maintain updated employee records, contracts, and tracking spreadsheets to ensure accuracy and compliance.
• Act as liaison between employee and related parties such as insurer and government agencies.
• Responsible for any Company initiatives programs and other ad-hoc request by the Management.

Administration

• Plan, direct, and coordinate the company’s administrative functions to ensure efficient day-to-day operations.
• Handle office administration, including office maintenance, facilities management, utilities, and supplies.
• Manage business license renewals, permits, and compliance with regulatory requirements.
• Prepare, submit, and follow up on applications for government-related matters (e.g., CIDB, HRDF, SOCSO, DOSH, MITI, etc.).
• Ensure timely and accurate preparation of company documents, reports, and filing systems.
• a) Coordinate company assets, office equipment, and service contracts.
• b) Support management in implementing organizational initiatives and business processes.
• c) Assist in any ad-hoc tasks as assigned as and when required by the superior.

Requirements

• Bachelor’s Degree / Diploma in Human Resource Management, Business Administration, or related field.
• Minimum 4–6 years of relevant HR and administrative experience (preferably in manufacturing/automation or similar industry).
• Proficient in English, Bahasa Malaysia, Mandarin (added advantage).
• Strong knowledge of Malaysian labour laws, employment legislation, and HR best practices.
• Experience in handling office maintenance, licenses, and government-related applications.
• Proficiency in payroll systems (PayrollPanda) and Microsoft Office applications.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to maintain confidentiality, professionalism, and integrity in all HR-related matters.
• Strong organizational skills with the ability to multitask and work under pressure.

Job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What’s your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years\' experience do you have as a Human Resources and Administration Executive?
• How many years of recruitment experience do you have?
• How many years of payroll experience do you have?
• Which of the following Microsoft Office products are you experienced with?
• How many years\' experience do you have in Human Resources (HR)?

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