Admin & Facilities Manager

Ouji Seiyaku (M) Sdn. Bhd.; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading organization in office management based in Kuala Lumpur is seeking a candidate to oversee general office administration and ensure smooth daily operations. Responsibilities include managing office supplies, vendor relationships, and coordinating internal communications. Strong organizational and negotiation skills are required to support HR functions and maintain compliance. The ideal candidate will also manage facilities, oversee staff, and ensure cost-effective operations while maintaining quality service.

Qualifications

• Experience in office management and administration.
• Ability to oversee staff and coordinate with teams.
• Strong organizational and negotiation skills.

Responsibilities

• Oversee general office administration and daily operations.
• Manage office supplies and vendor relationships.
• Coordinate internal communications and document management.

Job description

Overview

Oversee general office administration and ensure smooth daily operations.

Manage office supplies, equipment, and vendor relationships.

Coordinate internal communications and document management.

Support HR with onboarding, employee facilities, and compliance matters.

Implement and maintain office policies, procedures, and workflows.

Facilities Management

• Manage office and company hostel facilities, ensuring safety, functionality, and compliance.
• Coordinate maintenance, repairs, and service contracts for all office equipment and infrastructure.
• Monitor access control, security, and visitor management systems.
• Plan and supervise office renovations, relocations, or expansions.
• Prepare and manage facilities-related budgets.
• Negotiate and manage contracts with vendors, suppliers, and service providers.
• Ensure cost-effective operations while maintaining service quality.

Team & Coordination

• Supervise administrative staff and support personnel.
• Coordinate with cross-functional teams to meet operational needs.

Qualifications & Application

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?

Kuala Lumpur City Centre, Kuala Lumpur, MY