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Personal Assistant to Executive Director (PR Background)
Job summary
A dynamic technology firm in Kuala Lumpur is looking for a Personal Assistant to the Executive Director. The ideal candidate will have a public relations background, supporting PR strategies and administrative tasks, while managing schedules and communications. Strong communication skills and ability to handle confidential information are essential. This role involves collaboration with marketing teams and managing relationships with media partners.
Qualifications
- Experience in public relations and media engagement.
- Proficient in managing schedules and administrative tasks.
- Strong communication and writing skills.
Responsibilities
- Support PR strategies and enhance brand visibility.
- Manage Executive Director's daily schedule and meetings.
- Draft and prepare communication materials.
Skills
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Public Relations & Media EngagementSupport the development and execution of PR strategies to enhance brand visibility and reputation.
Prepare press releases, media kits, speeches, and talking points for campaigns and events.
Draft, edit, and proofread press releases, speeches, internal announcements, and other communication materials.
Build and maintain strong relationships with journalists, editors, influencers, and media partners.
Monitor media coverage and prepare regular reports on brand visibility and reputation.
Manage and update the company’s social media or public profiles in collaboration with the communications team.
Act as a communication bridge between management, clients, and business partners.
Support CSR, sponsorship, and external engagement initiatives.
Brand Collaborations & PartnershipsSupport the planning and execution of corporate events, press conferences, and public engagements
Identify and evaluate potential collaboration partners that align with company values.
Coordinate partnership proposals, contracts, and deliverables to ensure mutual benefit.
Track and report performance of collaborations for improvement and learning.
Ensure consistent and professional messaging aligned with company branding.
Campaign Support & Content AlignmentWork closely with the marketing and creative teams to align PR messages with ongoing campaigns.
Ensure storytelling consistency across traditional and digital media (weekly Linkedin posting & sharing of good news)
Reporting & AnalysisMaintain a media and partnership database for tracking relationships and outreach.
Do market research based on market trends, media feedback and competitor activities.
PA: Key Responsibilities:Administrative & Communication Support
Manage and coordinate the daily schedule, meetings, and travel arrangements of the Executive Director.
Handle confidential correspondence, reports, and presentations with professionalism.
Prepare meeting agendas, take minutes, and follow up on action items.
Screen calls, emails, and visitors, ensuring effective time management and prioritization.
Maintain organized filing systems, databases, and document management.
Assist with expense claims, reimbursements, and administrative reports, budget tracking.
Your application will include the following questions:
- Which of the following types of qualifications do you have?
- How many years' experience do you have as a Personal Assistant to the Executive Director?
- Which of the following languages are you fluent in?
- How much notice are you required to give your current employer?
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.