Purchasing Executive

Upscale Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A prominent supply chain company in Kuala Lumpur is seeking a professional to manage supplier relationships and ensure compliance with Malaysian regulations. The ideal candidate will have at least 3 years of purchasing experience, a degree in Business Administration or Supply Chain, and proficiency in Mandarin. The role involves sourcing materials, managing supplier negotiations, and ensuring timely certification for products.

Qualifications

• At least 3 years of experience in purchasing operations preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines.

Responsibilities

• Source, negotiate, and manage suppliers for pricing and delivery.
• Prepare and submit applications for product certifications.
• Ensure compliance with Malaysian standards and regulatory requirements.

Skills

Mandarin proficiency (written/spoken)

Analytical skills

Communication skills

Attention to detail

Organizational skills

Microsoft Excel

Microsoft PowerPoint

Education

Degree in Business Administration / Supply Chain or related field

Tools

SAP

ERP systems

Job description

Responsibility

Source, negotiate, and manage suppliers to secure the best pricing, terms, and timely delivery of materials.

Ensure purchased items comply with Malaysian standards and regulatory requirements.

Prepare and submit applications to:

• SIRIM (product certification, testing reports, labeling requirements).
• Suruhanjaya Tenaga (ST) Certificate of Approval (COA) for electrical products.
• Malaysian Communications and Multimedia Commission (MCMC) device certifications.

Ensure timely renewal and tracking of all relevant certificates and licenses.

Maintain proper filing and documentation for all regulatory submissions and approvals.

Liaise with testing labs, consultants, and government officials where required.

Support internal and external audits related to product compliance and import controls.

Authority

Create Purchase Orders and Material Master.

Manage shipment arrangements from issuance of Purchase Orders to arrival at warehouse/site.

Role Requirements

Degree in Business Administration / Supply Chain or any related field.

At least 3 years of experience in purchasing operations will be preferred.

Mandarin proficiency (written/spoken) is essential for liaising with China/Taiwan based suppliers.

Strong analytical, communication skills & attention to details.

Strong organizational skills with the ability to manage multiple priorities & meet deadlines.

Good knowledge of ERP systems, preferably SAP.

Proficient in Microsoft Excel and Microsoft PowerPoint.