Shared Services - Senior Finance Executive (Cross Border)

Ninja Van; Subang Jaya; On-site; MYR 60,000 - 80,000; Full time

Job summary

A logistics company in Malaysia is looking for a Senior Executive in Finance Shared Services (Cross Border) to manage billing and receipts from resellers and ensure compliance in financial operations. Candidates should have 4-5 years of Shared Services experience and proficiency in Chinese. The role invites those who excel in fast-paced, dynamic environments and offers opportunities for continuous improvement and process automation.

Qualifications

• 4-5 years of relevant experience in Shared Services.
• Experience in multinational organizations, particularly in fast-paced environments.
• Exposure to process transformation and automation.

Responsibilities

• Process billing and receipts from resellers across multiple countries.
• Work with country finance and Regional team on billing and collection.
• Maintain a robust controls environment to mitigate financial risks.

Skills

Attention to detail

Proactive approach

Strong knowledge of billing processes

Proficiency in Microsoft Excel

Proficiency in Chinese (read, write, speak)

Tools

NetSuite ERP

Power BI

Tableau

Job description

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia. Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts. Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers. But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

Job Responsibilities

• We are seeking a detail-oriented and proactive Senior Executive, Finance Shared Services (Cross Border) to join our team. Reporting to the Finance Lead, you will be responsible for processing billing and receipts from resellers across multiple countries, ensuring accuracy, compliance, and efficiency in financial operations.

Collections and Accounts Receivables

• Processing of billing and collection from resellers in an efficient and timely manner.
• Accuracy in billing and collection offsetting against Accounts Receivables (AR).
• Follow up on billing and AR collections for Cross Border, maintaining low DSO.
• Accrual of revenue and reconciliation of AR and collection.

Stakeholder Management

• Work with the country finance and Regional team on Cross Border billing and collection.
• Provide services support to business stakeholders.
• Maintain good relationships with stakeholders, country finance teams and resellers.

Quality Controls & Audit Compliance

• Maintain a robust controls environment that mitigates and minimizes financial risks.
• Maintain and review a suitable system of Process compliance.
• Ensure all financial activities and reporting are in compliance with international and local financial regulations.
• Ensure effective and compliance application of finance policies and procedures.
• Support the annual audit process for all countries, prepare samples submission and handle all local audit queries.

Transformation

• Proactively identify, propose and implement continuous improvement opportunities on process improvements and automations.
• Support or lead ad hoc projects.

Other Responsibilities

• Follow standard operating procedures to complete daily operational tasks in line with Service Level Agreements (SLAs).
• Any other ad-hoc task assigned.

Job Requirements

• 4-5 years of relevant experience in Shared Services.
• Experience working in multinational organizations, particularly in fast-paced and high-growth environments.
• Strong knowledge of billing, receipts, and collection processes.
• Proficiency in Microsoft Excel; experience in SSC environments is an advantage.
• Exposure to process transformation, automation, and business improvements.
• Knowledge of NetSuite ERP is an advantage.
• Familiarity with automation and BI tools (e.g., Power BI, Tableau) is an advantage.
• Proficiency in Chinese (read, write, and speak) is required.