Site Admin

Ehsan Bina; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction company in Kuala Lumpur is seeking an administrative role to manage site documentation, provide support to project teams, and coordinate logistics. The ideal candidate should have a diploma in Business Administration or a related field and possess strong organizational and communication skills. Responsibilities include ensuring compliance with safety protocols and managing site HR tasks. Candidates with 0-3 years of relevant experience are encouraged to apply.

Qualifications

• 0 to 3 years of experience in an administrative role, preferably in construction.
• Strong organizational and administrative skills for record management.
• Knowledge of construction processes and documentation standards.

Responsibilities

• Manage and maintain all site documentation accurately.
• Provide administrative support to the project team.
• Coordinate logistics for the site and manage inventory.
• Handle site-specific HR tasks, including attendance tracking.
• Ensure compliance with site safety protocols.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency in Microsoft Office Suite

Education

SPM, Certificate, Diploma in Business Administration or related field

Job description

Manage and maintain all site documentation, including project files, contracts, purchase orders, and correspondence, ensuring accurate and organized records.

Provide administrative support to the project team, including scheduling meetings, preparing reports, and handling communication between departments and external stakeholders.

Assist in the preparation of site reports, tracking work progress, and ensuring all documentation is submitted on time.

Coordinate logistics for the site, such as arranging deliveries of materials, equipment, and managing inventory.

Handle site-specific HR tasks, such as tracking employee attendance, managing timesheets, and assisting with payroll processing.

Ensure that site office supplies, equipment, and materials are well-stocked and available when needed.

Assist in ensuring compliance with site safety protocols by maintaining records of safety audits, permits, and training certifications.

Liaise with vendors, subcontractors, and suppliers to track orders and ensure timely delivery of materials to the site.

Assist in organizing and coordinating site meetings, taking minutes, and distributing information to relevant stakeholders.

Support site team with ad‑hoc tasks, including coordinating site visits, preparing documents for review, and managing office correspondence.

Qualifications/Requirements

• SPM, Certificate, Diploma in Business Administration, Office Management, or a related field.
• Minimum of 0 to 3 years of experience in an administrative role, preferably in the construction industry.
• Organizational and administrative skills for managing records, documents, and office supplies.
• Communication skills to interact with internal and external stakeholders.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to multitask and prioritize tasks in a fast‑paced construction environment.
• Basic knowledge of construction processes and documentation standards.