Administrative Assistant (Fresh Graduates are Welcome)

CCIC Group; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Klang City seeks an Administrative Assistant fluent in Mandarin. Responsibilities include booking travel, coordinating events, maintaining office supplies, and handling general administrative tasks. The ideal candidate has a degree in Business Administration and strong skills in Microsoft Office. Training will be provided for fresh graduates, making this an excellent opportunity to kickstart your career in a dynamic environment. A valid driving license is also required.

Qualifications

• Fresh graduates encouraged to apply, training will be provided.
• Proficient in Microsoft Office applications.
• Possess a valid driving license.

Responsibilities

• Book flight tickets and accommodations for staff.
• Coordinate company events, meetings, and appointments.
• Purchase daily office supplies and maintain stock levels.
• Assist in preparing presentations and reports.
• Ensure smooth office operations.

Skills

Fluent in Mandarin

Fluent in English

Microsoft Word proficiency

Microsoft Excel proficiency

Microsoft PowerPoint proficiency

Organizational skills

Multitasking ability

Detail-oriented

Education

Minimum degree in Business Administration or Office Management

Job description

Administrative Assistant (Mandarin Speaker)

Fresh graduates are encouraged to apply. Training will be provided.

Location: BBT One Tower, Bukit Tinggi, Klang, Malaysia Office

Position: Administrative Assistant

Requirements:

• Minimum degree in Business Administration, Office Management, or a related field.
• Fluent in Mandarin and English (Mandarin is mandatory to effectively communicate with Mandarin-speaking clients).
• Computer literate: Proficient in Microsoft Word, Excel, and PowerPoint.
• Familiar with office processes, including filing, handling mail, and directing telephone calls.
• Organized and detail-oriented, with strong record-keeping skills.
• Proactive and able to assist colleagues with ad-hoc tasks.
• Able to learn and use the BIMS system (training will be provided).
• Possess a valid driving license.

Responsibilities:

• Book flight tickets, accommodation, and transportation for staff or company events.
• Arrange and coordinate company events, meetings, and appointments.
• Purchase daily office consumables and ensure adequate stock levels.
• Handle general administrative tasks, such as filing, documentation, and correspondence.
• Assist in preparing presentations and reports using Microsoft Office.
• Maintain accurate records and schedules.
• Ensure smooth office operations and provide support to colleagues as needed.
• Perform any other administrative duties as assigned.

Skills & Attributes:

\

• Responsible, disciplined, and punctual.
• Detail-oriented with a positive and professional attitude.
• Able to work efficiently in a fast-paced environment.
• Strong organizational and multitasking skills.

职位：行政助理

岗位要求：

• 大专或以上学历，主修商务管理、办公室管理或相关专业。
• 流利华文及英文（华文为必备）。
• 熟练使用电脑，精通 Microsoft Word、Excel 和 PowerPoint。
• 熟悉办公室日常流程，包括文件整理、邮件处理及电话接听。
• 条理清晰、注重细节，具备良好的记录与归档能力。
• 积极主动，能够协助同事处理临时事务。
• 能够学习并使用 BIMS 系统（公司提供培训）。
• 持有有效驾驶执照。

岗位职责：

• 预订员工或公司活动的机票、住宿及交通。
• 安排和协调公司会议、活动及约会。
• 采购日常办公用品并确保库存充足。
• 处理一般行政事务，如文件归档、资料整理及信函处理。
• 协助制作 办公演示文稿及报告。
• 维护准确的记录与日程安排。
• 确保办公室运作顺畅，为同事提供支持。
• 完成上级交办的其他行政事务。

技能与素质：

• 责任心强、守时、有纪律。
• 注重细节，态度积极、专业。
• 能在快节奏环境下高效工作。
• 组织能力强，具备多任务处理能力。