Office Assistant

Innovz Sdn Bhd; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A professional service company in Malaysia is looking for a reliable Office Assistant to manage office activities and ensure smooth operations. The ideal candidate will have proven experience, excellent organizational skills, and outstanding communication abilities. Responsibilities include managing correspondence, supporting budgeting tasks, and maintaining records. The role requires knowledge of MS Office and office management software. Qualifications in secretarial studies will be beneficial, as well as a high school diploma or a degree in a relevant field.

Qualifications

• Proven experience in an office assistant or relevant role.
• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.

Responsibilities

• Coordinate office activities and operations.
• Manage phone calls and correspondence.
• Support budgeting and bookkeeping procedures.

Skills

Proven experience as an office assistant

Outstanding communication abilities

Excellent organizational skills

Familiarity with office management procedures

Excellent knowledge of MS Office

Education

High school diploma

BSc/BA in office administration or relevant field

Tools

MS Office

Office management software

Job description

We are looking for a reliable Office Assistant. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.

The ideal candidate will be competent in prioritizing and working with little supervision. They will be self‑motivated and trustworthy.

The office assistant ensures smooth running of our company’s offices and contributes in driving sustainable growth.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage phone calls and correspondence (e‑mail, letters, packages etc.)
• Manage online portal request
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Requirements and skills

• Proven experience as an office assistant, office admin or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred