Administration Executive

Rigel Technology; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A technology firm in Malaysia is seeking an Office Administrator to ensure smooth daily operations, assist management, and support sales activities. Responsibilities include handling documentation, scheduling meetings, and maintaining records. Candidates should have at least 1 year of experience, strong communication skills, and be proficient in English, Malay, and Mandarin. The role offers an opportunity for fresh graduates motivated to learn in a dynamic environment.

Qualifications

• At least 1 year experience in office administration or coordination, fresh graduates welcome.
• Proven experience in maintaining records and administrative processes.
• Basic knowledge of preparing quotations and contracts.

Responsibilities

• Ensure smooth daily office operations and supply management.
• Maintain accurate records and filing systems.
• Schedule and organize meetings and appointments.
• Provide support to management and departments.
• Prepare quotations, contracts, and sales materials.

Skills

Office administration

Communication

Organizational skills

Sales support

Microsoft Office

Multilingual - English, Malay, Mandarin

Job description

Office Management

Ensure smooth daily office operations, including supply management and correspondence handling.

Documentation

Maintain accurate records and filing systems while safeguarding sensitive information.

Coordination

Schedule and organize meetings, appointments, and events, including agenda preparation.

Administrative Support

Provide support to management and departments, liaise with vendors, and assist in special projects.

Sales Assistance

Prepare quotations, contracts, and sales materials; maintain sales records and provide basic customer support.

Requirements and Skills

• Preferably with at least 1 year experience in a similar capacity. Fresh graduates are welcome to apply.
• Proven experience in office administration and coordination.
• Familiarity with record‑keeping systems and administrative processes.
• Basic understanding of sales support functions, including preparing quotations and contracts (added advantage).
• Strong organizational and communication skills.
• Excellent command of English, Malay, and Mandarin, both written and oral to deal with multilingual staff and customers/vendors.
• Computer literate with knowledge of Microsoft Office.
• Able to work independently under minimal supervision.