Admin executive / Senior Admin Executive

Pristine Glory; Pusing; On-site; MYR 200,000 - 250,000; Full time

Job summary

A professional services firm in Pusing is seeking an Assistant Executive or Personal Assistant to oversee administrative tasks for senior executives. The role involves managing diaries, organizing meetings, and making travel arrangements. Candidates must possess strong organizational, communication, and interpersonal skills, and preference will be given to those fluent in Mandarin. This position requires at least 2 years of experience in a similar role and a relevant diploma or degree.

Qualifications

• Minimum 2 years of experience as a personal assistant.
• Fluent in Mandarin preferred to interact with Mandarin speaking clients.
• Creativity and effective communication skills.

Responsibilities

• Oversee administrative work performed by clerical workers.
• Manage diaries and organize meetings and appointments.
• Plan travel arrangements including flights and accommodations.
• Prepare and update work schedules and facilitate events.

Skills

Organisational skills

Time management

Communication skills

Interpersonal skills

Problem-solving

Education

Diploma/Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Assistant executive or personal assistant to boss.

Need to oversee the administrative work that clerical workers are commissioned to perform in various types of organizations or associations.

Take accurate and comprehensive notes at meetings.

Dealing with emails and phone calls by responding, passing on messages or highlighting them for their manager's attention.

Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive.

Plan travel, including flights, accommodation and ground transportation.

Updating/preparing technician work schedule weekly.

Preparing facilities for scheduled events and arranging refreshments, if required.

Follow up any management issue regarding the internal/ external problem.

Perform any ad‑hoc work that may be requested by Managing Directors/Directors. Provide comprehensive administrative and secretarial support to senior executives, including diary management, travel arrangements, and meeting coordination.

Undertake a variety of office management tasks, such as maintaining filing systems, ordering supplies, and liaising with internal and external stakeholders.

Assist with the planning and coordination of company events, conferences, and other high‑profile activities.

Support the preparation of presentations, reports, and other business documentation.

Excellent organisational and time management skills, with the ability to prioritise tasks and work to tight deadlines.

Strong communication and interpersonal skills, with the confidence to interact with senior stakeholders.

Proficient in Microsoft Office suite, with the ability to learn new software and systems quickly.

A proactive and adaptable approach, with a keen eye for detail and a commitment to delivering high‑quality work.

Candidates fluent in Mandarin preferred as role requires candidate to deal with Mandarin speaking clients.

Job Requirements:

Diploma/Degree in Business Administration, Communications, or a related field.

Minimum 2 years of experience as a personal assistant.

Excellent problem‑solving and critical thinking skills.

Creativity and the ability to think outside the box.

Effective communication and collaboration skills.