Senior Administrative Executive

WeTrade Capital Limited; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A financial services company in Kuala Lumpur seeks a proactive Senior Administrative Executive to manage office operations and support essential workplace systems. This role offers a promising career path into People & Culture responsibilities for the right candidate. Applicants should have at least 2 years of hands-on administrative experience, a Bachelor's degree in a relevant field, and strong skills in office management and M365 tools.

Qualifications

• Minimum of 2 years in a hands-on administrative or office management role.
• Comfortable with basic hardware setup and navigating the M365 environment.
• Keen interest in learning People & Culture operations.

Responsibilities

• Oversee daily office functions to ensure precise operations.
• Coordinate logistical support for internal events and meetings.
• Maintain accurate documentation for assets and user access logs.

Skills

Attention to detail

Proactive problem-solving

Multi-priority management

Education

Bachelor's degree in Business Administration, HR

Tools

M365 environment (Outlook, Teams, Excel)

Job description

We are seeking a proactive Senior Administrative Executive to be the operational backbone of our dynamic team. This is a critical, dual-focused role where you won't just manage the office—you'll own the essential systems and workplace infrastructure that keep our team productive and connected.

We are looking for someone with the capacity to grow; for the right candidate, this role offers the opportunity to expand into People & Culture support, making it an ideal path for someone looking to build a career in operations and HR.

Responsibilities

• Operational & Workplace Management
• Act as the primary administrative authority, overseeing all daily functions to ensure the office runs with precision.
• Own the relationship lifecycle for all operational vendors, including purchasing, service contracts, and maintenance.
• Coordinate logistical support for internal events, meetings, and travel, fostering a positive workplace culture.
• Provide agile support across general administrative functions, including People & Culture related administrations and documentation.
• Asset & Inventory Management
• Take ownership of company assets for new joiners and leavers, including physical deployment, collection, and basic setup/resetting of laptops and peripherals.
• Proactively manage and audit office-century (IT peripherals, stationery, and pantry supplies) to keep the team well-stocked.
• Serve as the primary contact for office and IT vendors to resolve hardware or facility issues quickly.
• Documentation & Knowledge Sharing
• Maintain meticulously accurate documentation for all assets, software licenses, and user access logs.
• Develop and refine internal resources, such as IT setup guides and comprehensive onboarding checklists.

Requirements

• Experience: Minimum of 2 years of success in a hands‑on administrative or office management role.
• Technical proficiency: Comfortable with basic hardware setup andლ navigating the M365 environment (Outlook, Teams, Excel).
• Core skills: Strong attention to detail, proactive problem‑solالسلام, and the ability to manage multiple priorities.
• Education: Bachelor's degree in Business Administration, HR, or equivalent practical experience.
• Growth mindset: A keen interest in learning People & Culture operations and a desire to take on more responsibility as the role evolves.
• Bonus points:
  • Language skills: Ability to speak and write in Mandarin/Chinese.
  • Technical knowledge: Familiarity with basic office connectivity (Wi‑Fi, VPN).

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