Procurement Executive jobs in Malaysia

The Procurement Buyer (Product Category) is responsible for executing day‑to‑day purchasing activities for materials, parts, and components used in AI server tray and rack assembly. This junior role works closely with Demand Planning, NPI, and internal requestors to ensure timely and cost‑effective supply of products in line with approved specifications. The Buyer supports PR‑to‑PO processing, supplier onboarding, RFQ and bidding activities, and coordinates approvals with multiple stakeholders.

• 1. Demand & Material Planning Support

  Work with the Demand Planning team to understand material requirements, order quantities, and required delivery dates.

  Translate demand plans into procurement actions (RFQ, PO placement, call‑off orders).

• 2. NPI & Part Number Creation

  Collaborate with NPI Engineers on newly created part numbers, BOM items, and material specifications.

  Ensure item master data (description, unit of measure, lead time, supplier info) is correctly set up in the system.

  Support initial sourcing and sample ordering for new parts.

• 3. Purchase Requisition (PR) & Purchase Order (PO) Processing

  Review Purchase Requisitions from requestors for completeness (specs, quantity, required date, cost centre).

  Convert approved PRs into POs according to procurement policies and approved supplier list.

  Follow up with requestors on any clarification needed.

• 4. Sourcing & RFQ Support

  Support sourcing activities for product category items (accelerator, mechanical parts, electronics, assemblies, etc.).

  Prepare and send Requests for Quotation (RFQ) to qualified suppliers.

  Coordinate the bidding process, collect and compare quotations (price, lead time, terms).

  Summarise comparison for Supply Chain Manager’s review and decision.

  Work with suppliers on:

  • Supplier set‑up in the system (vendor master data, bank details, tax information).
  • NDA (Non‑Disclosure Agreement) coordination with Legal/Strategic Office.
  • Price and contract negotiation for standard products (under guidance from Supply Chain Manager).
  • Delivery schedules, shipment follow‑up, and proactive delay management.
  • Payment status updates by liaising with Finance/Accounts Payable.
  • Participation in Supplier Management Procedure in evaluating supplier performance, scorecard, audit and others.
• 6. Stakeholder & Approval Process Coordination

  Coordinate with internal stakeholders (NPI, Engineering, Quality, Finance, Management) to facilitate approval workflows for new supplier set‑up, new part number, pricing and contract discussion.

  Ensure all required approvals are obtained before PO release or contract confirmation.

• 7. Compliance & Documentation

  Ensure adherence to procurement policies, approval limits, and audit requirements.

  Maintain proper records of RFQs, quotations, NDAs, POs, contracts, and communication.

  Support internal and external audits by providing accurate procurement documentation.

• Basic understanding of PR‑PO processes, RFQ, and bidding.
• Familiarity with ERP systems (e.g., SAP, Oracle, or equivalent) for procurement transactions.
• Ability to read and understand basic material specifications, part descriptions, and BOM structure (mechanical or electronic parts).
• Good communication skills to work with suppliers and cross‑functional teams.
• Organised and detail‑oriented, able to handle multiple requests and follow up systematically.
• Basic negotiation skills and commercial awareness (price, terms, total cost).
• Team player with a service mindset towards internal requestors.

• Diploma or bachelor’s degree in procurement, supply chain management, Business Administration, Engineering, or related field.
• 1–5 years of experience in procurement or purchasing, preferably in manufacturing / electronics / hardware environment.
• Proficient in English and Chinese (Mandarin), both written and spoken, in order to communicate effectively with suppliers.
• Employment offer will be subject to satisfactory background checks (which may include employment history, education verification, and reference checks) in accordance with company policy and applicable laws.
• Demonstrated integrity, transparency, and respect for confidentiality in handling commercial and supplier‑related information.
• Strong compliance mindset, adhering to procurement policies, approval processes, and audit requirements.