PURCHASING OFFICER

OUJI SEKKEN MANUFACTURING (M) SDN. BHD.; Negeri Sembilan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A manufacturing company in Malaysia is seeking a qualified individual to ensure that all procured raw materials meet safety, quality, and regulatory standards. The role includes managing deliveries, collaborating with suppliers, and preparing payment documentation. Ideal candidates should have at least a diploma or bachelor’s degree, familiarity with Malaysian regulations, and proficiency in Mandarin. Fresh graduates with strong potential are also welcomed to apply. This role offers valuable experience in the manufacturing sector.

Qualifications

• Diploma or Bachelor’s Degree in a relevant field.
• Minimum of 1 year of experience in manufacturing preferred or strong potential as a fresh graduate.
• Familiar with Malaysian regulations on safety and quality.

Responsibilities

• Ensure raw materials meet safety and quality standards.
• Follow up on material deliveries to align with production schedules.
• Prepare payment documentation for processing.

Skills

Safety Data Sheets interpretation

Supplier collaboration

Communication skills (Mandarin)

Proficiency in Microsoft Office

Education

Diploma or Bachelor’s Degree in Business Studies

Tools

SAP system

Job description

Responsibilities

• Ensure all procured raw materials, specifically chemicals, meet established safety standards (including SDS compliance), quality standards (COA & Halal), and regulatory requirements (DOSH/DOE).
• Actively follow up on material deliveries to ensure all goods arrive on time according to the production schedule.
• Liaise closely with the Planner regarding delivery schedules; discuss and confirm any revised schedules to maintain production flow.
• Communicate immediately with the Planner if suppliers inform of any material shortages or potential delays.
• Prepare comprehensive payment documentation and submit payment requests to the Finance Department for processing.
• Ensure all procured materials and equipment meet established safety standards, quality standards, and regulatory requirements.
• Manage documentation regarding the quality of purchased materials to ensure audit readiness and compliance.
• Collaborate with suppliers to address and resolve any safety issues regarding materials.
• Tally Purchase Order (PO) amounts with Delivery Order (DO) and Invoice amounts within the SAP system to ensure accuracy.

Qualifications

• Diploma or Bachelor’s Degree in Business Studies, Business Administration, Supply Chain Management, or an equivalent qualification.
• Minimum of 1 year of working experience in the manufacturing industry is preferred. However, Fresh Graduates with strong potential are encouraged to apply.
• Familiarity with Malaysian regulations such as CLASS Regulations 2013, Poisons Act, and Halal requirements for raw materials.
• Ability to read and interpret Safety Data Sheets (SDS/CSDS) to ensure the factory can safely store the ordered chemicals.
• Proficiency in Mandarin preferred to effectively communicate with Headquarters in China and interpret relevant documentation.
• Working knowledge of the SAP system is a distinct added advantage.
• Proficient in Microsoft Office (Excel, Word, Outlook).