Hr Assistant jobs in Malaysia

1. General Administration and Office Operations:

Ø Lead and oversee daily administrative operations of the department.

Ø Coordinate internal and external activities and maintain positive relationships between department.

Ø Managing Official Visits and Protocol Arrangements from HQ.

Ø Supervise and maintain order in management offices and office environments, ensure adherence to rules, and promote energy saving.

Ø Assist with processing documents and instructions from superiors to ensure timely and effective implementation.

Ø Organize and coordinate meetings, training sessions, and other events; lead preparation and services for official meetings.

Ø Manage project office assets, review and verify office purchase.

Ø Review annual budgets for office administration, hospitality, and other administrative expenses.

Ø Identify problems in administrative processes and optimize workflows for improved efficiency.

2. Document and Communication Management:

Ø Oversee the handling of all incoming and outgoing documents, correspondence, records, and official seals within the project office.

Ø Review administrative documents, reports, and meeting materials; supervise document issuance processes and standards.

Ø Oversee document handling, archiving, and confidentiality work.

Ø Prepare key official documents and record minutes for project office meetings.

Ø Oversee the use, verification, and secure storage of company seals and official certification documents.

3. Public Relations and External Coordination:

Ø Communicate project instructions and feedback effectively to relative parties.

Ø Coordinate and foster relationships among internal departments to ensure smooth collaboration.

Ø Maintain open communication channels with senior management and higher authorities.

Ø Assist in managing and maintaining contact with clients and local government agencies.

Ø Organize regular project meetings, gather departmental reports, and promote seamless interdepartmental communication.

4. Admin Support Services:

Ø Oversee and ensure the safety of all company drivers, vehicle, and transportation arrangement operations.

Ø Supervise the management of site administration tasks and cafeterias management.

Ø Monitor staff accommodation and ensure to maintain proper standards.

Ø Guide all the admin staffs on correct reimbursement procedures and promote compliance with policies.

5.Human Resource Management:

Ø Plan and organizeproject recruitment needs by gathering manpower requisition requirements and initiating timely hiring processes.

Ø Manage China employees working permit, including new applications, renewals, cancellations, expatriate quota applications and airport immigration clearance and pickups.

Ø Handle tax-related matters for China employees, such as apply tax identification numbers, SOCSO contributions, tax clearance, and medical insurance.

Ø Oversee employee leave, attendance , and performance evaluations.

Ø Prepare and process salaries for China employees; supervise salary calculation for local staff and manage related payments for income tax, sosco, epf and hrdf.

Ø Supervise staff training by developing annual training plans, organizing training sessions, and maintaining training records.

Ø Manage on-boarding, transfers, resignations, contract signing procedures.Maintain and regularly update Management and manager personnel files and data.

Ø Address and resolve labor disputes effectively.

Ø Assist with the evaluation of China employees’ professional certifications and ensure alignment with their assigned job titles.

Ø Establish and maintain communication channels with headquarters and the project HR department to stay updated on new policies and notifications.

Ø Review departmental annual work plans and oversee executionof related tasks.

Ø Provide guidance to subordinates on tasks assign and monitortheir performance.

Supervise the implementation of Quality, Occupational Health & Safety, and Environmental Management systems and compliance with related regulations.

Require at least 3 years experience in administrative and hr role.

Good communication, problem-solving skills, logical thinking.

A team-player, people-oriented attitude.

Proficient in Microsoft Excel, Words.

Able to start in a short-period (added advantage).

Salary match Number of applicants Skills match

Your application will include the following questions:

Which of the following statements best describes your right to work in Malaysia? What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Human Resources and Administration Manager? How many years of recruitment experience do you have?

China Harbour Engineering Company Ltd. (CHEC), a subsidiary of China Communications Construction Company Ltd. (CCCC), was established in the 1980s to explore overseas markets. With over 90 global branches and operations in more than 100 countries, CHEC has a workforce of 20,000 managing international projects worth over USD 40 billion. Its portfolio spans marine engineering, dredging, roads, railways, airports, and more.

CHEC entered Malaysia in 1993, and in 2016, it established its South Pacific division in Kuala Lumpur, overseeing operations across Southeast Asia and the Pacific region.

China Harbour Engineering Company Ltd. (CHEC), a subsidiary of China Communications Construction Company Ltd. (CCCC), was established in the 1980s to explore overseas markets. With over 90 global branches and operations in more than 100 countries, CHEC has a workforce of 20,000 managing international projects worth over USD 40 billion. Its portfolio spans marine engineering, dredging, roads, railways, airports, and more.

CHEC entered Malaysia in 1993, and in 2016, it established its South Pacific division in Kuala Lumpur, overseeing operations across Southeast Asia and the Pacific region.

To help fast track investigation, please include here any other relevant details that prompted you to report this job ad as fraudulent / misleading / discriminatory.

What can I earn as a Human Resources and Administration Manager