HR Assistant

PMW Industries; Ipoh; On-site; MYR 20,000 - 100,000; Full time

Job summary

A manufacturing company in Malaysia is seeking a detail-oriented Payroll Assistant to support the HR team in managing payroll operations. This role involves payroll processing, record maintenance, and handling employee inquiries. The ideal candidate should have a diploma in HR or related fields and 1-2 years of experience, with strong numerical skills and confidentiality. Proficiency in Microsoft Excel is essential. The position offers an opportunity to work in a dynamic environment focused on efficient payroll administration.

Qualifications

• 1–2 years of working experience in payroll or HR administration, fresh graduates welcome.
• Basic understanding of payroll processes and statutory requirements.
• High level of accuracy in handling sensitive data.

Responsibilities

• Assist in payroll processing and maintain accurate records.
• Prepare statutory files and supporting documents as needed.
• Generate payroll-related reports for the Finance Department.

Skills

Numerical accuracy

Confidentiality

Communication skills

Interpersonal skills

Education

Diploma in Human Resources, Business Administration, Accounting, or related field

Tools

Microsoft Excel

HR/payroll systems (HRMS experience)

Job description

PMW Group of Companies is seeking a detail-oriented and reliable Payroll Assistant to support the HR team in managing accurate and timely payroll operations across the organization.

The successful candidate will assist in payroll processing, record maintenance, statutory submissions, and employee payroll-related enquiries—ensuring smooth and compliant payroll practices.

This role requires strong numerical accuracy, confidentiality, and good understanding of payroll procedures. The ideal candidate will be organized, proactive, and committed to supporting efficient payroll administration within a fast-paced manufacturing environment.

Summary of Duties / Responsibilities:

1. Employee Data Management

• Perform data entry for all employee movement into the HRMS system.
• Set up employee payment details, allowances, bank information, and statutory contributions.
• Prepare statutory files and supporting documents as needed.
• Upload and update monthly work schedules & attendance records.
• Ensure all overtime entries submission are complete within timeline before processing.

3. Claims, Leave & Allowances

• Post monthly employee claims based on approved submissions.
• Update medical claims usage.
• Post and update monthly leave utilization and entitlement balances.
• Support the posting of monthly overtime into the system.
• Generate leave and benefits entitlement, and update employees’ claims eligibility.

4. Reporting & Documentation

• Assist in compiling payroll documents for HR audit and management review.
• Help in generating payslips and ensure the payslip is viewable by employee.
• Prepare payroll-related reports for the Finance Department.

5. General HR & Administrative Support

• Assist in filing and maintaining payroll documents.
• Undertake any ad hoc tasks as assigned by the superior or Head of Department (HOD).

Minimum Qualification, Requirement and Experience:

• Diploma in Human Resources, Business Administration, Accounting, or related field.
• 1–2 years of working experience in payroll or HR administration (fresh graduates are encouraged to apply).
• Basic understanding of payroll processes, statutory requirements and Employment Act.
• Proficient in Microsoft Excel and HR/payroll systems (HRMS experience is an advantage).
• High level of accuracy, responsibility, and confidentiality in handling sensitive data.
• Good communication and interpersonal skills.
• Ability to manage deadlines and work systematically under pressure.