Junior Company Secretary

Sigma Water Engineering; Puchong; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading engineering firm is seeking a Junior Company Secretary in Puchong. The role requires a Mandarin speaker with 2–5 years of corporate secretarial experience, knowledge of the Malaysian Companies Act, and proficiency in Microsoft Office and SAP. Responsibilities include providing corporate governance support, ensuring compliance with laws, and assisting with statutory filings. Join a dynamic team and contribute to the firm’s operations across Malaysia and South-East Asia.

Qualifications

• Minimum 2–5 years’ experience in a corporate secretarial or related compliance role.
• Working knowledge of the Malaysian Companies Act 2016 and corporate secretarial best practices.
• Ability to learn regulations beyond Malaysia.

Responsibilities

• Assist with corporate secretarial matters, including statutory records and filings.
• Support board, committee, and shareholder meetings.
• Ensure compliance with applicable laws and internal governance requirements.

Skills

Mandarin proficiency

Attention to detail

Communication skills

Interpersonal skills

Organizational skills

Education

Diploma or Bachelor’s Degree in Corporate Administration, Accounting, Law, Business or equivalent

Tools

Microsoft Office

SAP

Job description

Junior Company Secretary (Mandarin speaker)

Sigma Water Engineering – Puchong New Village

Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients’ mission-critical operations in the world’s essential industries, including semiconductors, pharmaceuticals, food & beverage, lithium and critical minerals, and renewable energy. Gradiant’s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at www.gradiant.com.

Role Overview

Although this position is administratively based in Gradiant’s Malaysian subsidiary, the Company Secretary Executive will be an integral member of the Gradiant Group Legal and Compliance Team (“Group Legal Team”). The role will support the Group Legal Team in providing corporate secretarial and governance support across the Gradiant Group of Companies.

The Company Secretary Executive will primarily support the in-house Company Secretary in Malaysia and South-East Asia, while also assisting with corporate secretarial matters for selected international entities, including Hong Kong and Taiwan, where Mandarin documentation may be required.

Reporting Line & Work Arrangement

This role is based in Puchong, Selangor. The successful candidate will report directly to and work closely with the Group Company Secretary (based in Singapore).

The candidate must be able to work effectively with stakeholders across Malaysia and South-East Asia, with functional reporting to the Group Legal Team.

Candidate Profile

The ideal candidate should possess the following:

Minimum 2–5 years’ experience in a corporate secretarial or related compliance role (in-house or firm environment).

Working knowledge of the Malaysian Companies Act 2016, statutory filings, and corporate secretarial best practices, with willingness to learn regulations beyond Malaysia.

Basic Mandarin proficiency is required, to support entities in Hong Kong and Taiwan.

Good communication and interpersonal skills, with the ability to liaise with internal and external stakeholders.

Strong attention to detail, organisational skills, and ability to manage multiple tasks under deadlines.

Proactive, responsible, and able to work independently in a fast-paced environment.

Core Responsibilities and Tasks

The Company Secretary Executive will be responsible for, but not limited to, the following:

Assisting the Group Company Secretary with corporate secretarial matters, including preparation and maintenance of statutory records and filings.

Supporting board, committee, and shareholder meetings (agenda preparation, resolutions, minutes, and follow-ups).

Ensuring compliance with applicable laws, regulations, and internal governance requirements.

Assisting in reviewing corporate and statutory documents, including Mandarin-language documents for Hong Kong and Taiwan entities.

Liaising with external parties such as auditors, company secretarial firms, legal advisors, and authorities.

Supporting process improvement initiatives to enhance efficiency and compliance.

Handling administrative and coordination tasks as assigned by the Group Legal Team.

Raising Purchase Requisitions in SAP and coordinating invoice processing and payments with external counsel and service providers.

Position Requirements

Formal Education

Diploma or Bachelor’s Degree from a recognised institution (Corporate Administration, Accounting, Law, Business, or equivalent).

Knowledge & Experience

Minimum 2 years of relevant working experience.

IT skills: Microsoft Office; SAP knowledge preferred.