Admin Assistant jobs in Italy

About the job:

RESPONSIBILITIES:

1. Compliance Support:
   • Assist in ensuring HR practices comply with local labor laws and company policies;
   • Prepare, update and maintain HR policies, procedures, related agreements (Service Level Agreement, Freelance Agreement & Non Disclosure Agreement) and employee handbooks;
   • Support the preparation of reports and documentation for compliance purposes;
   • Assist with research on employment law and related agency updates and provide input for internal reviews.
2. Recruitment Assistance:
   • Manage the recruitment process, including job postings, sourcing candidates, candidate screening, background screening, scheduling interviews, and onboarding activities;
   • Maintain recruitment records and manage candidate databases;
   • Prepare job descriptions and employment contracts;
   • Communicate with candidates and clients throughout the recruitment process.
3. HR Administration:
   • Help maintain accurate and up-to-date employee records, ensuring confidentiality;
   • Assist with handling employee queries related to HR policies and processes;
   • Provide general administrative support to the HR team, including preparing HR documents and reports.
4. Communication:
   • Prepare and distribute HR-related communications in clear and professional English;
   • Assist with the preparation of presentations and materials for HR meetings or training;
   • Communicate effectively with internal teams and external clients on HR matters.

REQUIREMENTS:

1. Minimum Diploma/Degree in Human Resources Management/Business Administration or its equivalent;
2. Minimum 1 year relevant working experience in HR will be an added advantage;
3. Well versed with Malaysian Labour Law, Employment Act and other related legislation;
4. Proficient in Microsoft Word and Excel;
5. Good communication skills (written and oral) in English & Bahasa Malaysia;
6. Good interpersonal skills and able to deal with all levels of employees;
7. Initiative, resourceful and self-motivated;
8. Able to work independently and a team player;
9. Applicant must be willing to work at Batu Kawan, Penang.