Admin Operations Assistant

Passion Republic Sdn Bhd; Selangor; On-site; MYR 20,000 - 100,000; Full time

Job summary

A creative studio in Selangor is seeking a dedicated individual responsible for managing supplies, maintaining inventory, and ensuring that all purchased items meet quality standards. Key responsibilities include coordinating studio maintenance activities, overseeing vendor relations, and assisting in event setups. Candidates should possess strong communication skills, time-management abilities, and proficiency in Microsoft Office. Fresh graduates are encouraged to apply.

Qualifications

• Fresh graduates are welcome to apply.
• Able to work independently and coordinate operational efforts.
• Willing to work during weekends if necessary.

Responsibilities

• Manage studio supplies including maintenance and inventory.
• Track orders and ensure quality standards.
• Assist in supplier research and evaluation.
• Oversee external technician and handyman duties.

Skills

Time-management

Multitasking

Communication skills

Detail-oriented

Microsoft Office proficiency

Education

Diploma or higher qualification in administration

Job description

Qualifications

• Good time-management, resourceful and multitasking abilities.
• Able to work independently, but also able to organize and coordinate all operational efforts.
• Willing to get hands dirty by dabbling in areas needed for a smooth operation.
• Good communication skills and required language(s): BM, English.
• A keen eye for detail and can quickly adapt to change.
• Good proficiency in Microsoft Office programs (Excel, Word & PowerPoint).
• Possess a Diploma or higher qualification in administration or an equivalent field.
• Have the flexibility to work during weekends if required.
• Fresh graduates are welcome to apply.

Job Responsibilities

• Manage the studio supplies including studio maintenance, stationery, pantry items, toiletries, medical items, merchandise related.
• Track orders, ensure purchased items meet the required standards and specifications.
• Manage inventories and maintain updated records of purchased products, delivery information, and invoices.
• Assist with the research, compare and evaluate offers from new suppliers and vendors.
• Maintain and update supplier information.
• Manage regular studio maintenance routine check-up.
• Assist with studio maintenance, operational or construction related arrangement and communications.
• Assist with any events set up happening at the studio or outside of the studio.
• Oversee and monitor external on-site technician and handyman duties.
• Hold high esteem for work quality and ensure all tasks are completed within the set timeline.
• Demonstrate a solution-oriented mindset, sense of responsibility.
• Perform other duties assigned by the superior from time to time.