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• Organize and maintain the Vice Chancellor's diary, scheduling appointments, meetings, and travel arrangements.
• Coordinate meetings with internal and external stakeholders, ensuring efficient time management.
• Prepare itineraries and ensure the Vice Chancellor is well-prepared for each engagement.

2. Communication and Correspondence

• Act as the first point of contact for communications with the Vice Chancellor's office, handling calls, emails, and letters.
• Draft, edit, and proofread correspondence, reports, and other documents as required.
• Prioritize, manage, and redirect communications where appropriate, maintaining confidentiality and discretion.

3. Meeting Preparation and Support

• Prepare meeting agendas, take minutes, and distribute them to relevant attendees.
• Follow up on action items from meetings to ensure timely completion.
• Organize and coordinate internal and external meetings, conferences, and events, handling all logistics.

4. Document and Record Management

• Manage and organize records, reports, and documentation for the Vice Chancellor’s office, ensuring secure and accessible filing.
• Handle confidential information with the highest degree of discretion and security.
• Prepare presentations and documents for meetings or events as requested by the Vice Chancellor.

5. Travel and Accommodation Arrangements

• Organize travel plans, including booking flights, accommodations, and transportation for domestic and international trips.
• Prepare travel itineraries and ensure that all necessary travel documents are in order.

6. Project Support and Coordination

• Assist the Vice Chancellor with special projects, coordinating tasks and communicating progress as required.
• Conduct research, compile data, and create reports to support decision-making.
• Liaise with various departments to facilitate project deliverables and timelines.

7. Liaison with University College Departments and External Stakeholders

• Act as a liaison between the Vice Chancellor's office and various University College departments.
• Develop and maintain positive working relationships with key stakeholders, including staff, schools, board members, and external partners.

8. Event Coordination and Protocol

• Support the planning and coordination of University College events involving the Vice Chancellor, ensuring adherence to protocol.
• Handle event logistics and hospitality arrangements for VIP guests.

ESSENTIAL SKILLS AND QUALIFICATIONS:

• Education: Diploma in administration or a related field.
• Experience: No experience required; fresh graduates are encouraged to apply.
• Communication Skills: Excellent written and verbal communication skills in both English and Mandarin, with an eye for detail.
• Organizational Skills: Strong organizational and multitasking skills, with the ability to manage competing priorities effectively.
• Interpersonal Skills: Professional and personable, with the ability to interact confidently with senior leaders and external stakeholders.
• Discretion and Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain a high level of confidentiality.
• Technological Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Problem-Solving Ability: Strong critical thinking and problem-solving skills.
• Time Management: Ability to work efficiently under pressure and meet deadlines.
• Flexibility: Willingness to work outside regular hours when necessary.

Your application will include the following questions:

What's your expected monthly basic salary? How many years' experience do you have as a Personal Assistant?

Han Chiang University College of Communication is a not-for-profit institution of higher learning that offers quality education at affordable fees for the community. Since its establishment in 1999, it has become a renowned University College in the country catering to the educational needs of local and international students.

Han Chiang University College of Communication is a not-for-profit institution of higher learning that offers quality education at affordable fees for the community. Since its establishment in 1999, it has become a renowned University College in the country catering to the educational needs of local and international students.