Admin & Purchase Assistant

Topcrete; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading supplier company in Malaysia is seeking an administrative support professional. The role involves handling customer and supplier invoices, preparing purchase orders, and managing office administration tasks. The ideal candidate should have a diploma or degree in Business Administration, with 1-2 years of experience in office support. Proficiency in Microsoft Office and detail-oriented skills are essential. Join a dynamic team and contribute to the company's operational efficiency.

Qualifications

• 1–2 years of experience in admin/purchasing or office support.

Responsibilities

• Issue customer and supplier Invoices & DOs, including e-Invoices and SST invoices.
• Prepare Purchase Orders (PO) and coordinate supplier deliveries and transport.
• Monitor and assist in yearly renewal of company licenses and permits.

Skills

Proficient in Microsoft Office (Word, Excel, Outlook)

Experience with invoicing or basic accounting/ERP systems

Detail-oriented

Organized

Ability to manage multiple tasks

Education

Diploma / Degree in Business Administration or related field

Job description

Responsibilities

• Issue customer and supplier Invoices & DOs, including e-Invoices and SST invoices
• Prepare Purchase Orders (PO) and coordinate supplier deliveries and transport
• Download and organize office bills (fire extinguisher, telephone, internet)
• Monitor and assist in yearly renewal of company licenses and permits
• Arrange GDEX courier shipments and manage related billing

Support & Additional Responsibilities

• Collect and organize approved employee receipt claims for Account
• Key in QS Department progress claims into SQL system
• Assist Accounts with yearly audit documentation
• Handle daily filing, correspondence, and office admin tasks

Requirements

• Diploma / Degree in Business Administration, or related field
• 1–2 years of experience in admin/purchasing, or office support
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Experience with invoicing or basic accounting/ERP systems is an added advantage
• Responsible, detail-oriented, organized, and able to manage multiple tasks