Administrative Assistant à Canada

XenTegra Canada Inc. is a leader in digital workspace, cloud, and IT managed services, helping organizations across Canada securely modernize their technology environments. We are growing and seeking a tech-savvy, detail-oriented Office Manager to join our team. This role is ideal for a recent graduate or early-career professional who thrives in a fast-paced environment and wants exposure to the IT services industry.

As an Office Manager at XenTegra Canada, you'll help keep our operations efficient, our teams supported, and our workplace organized. You'll manage daily office administration while providing hands-on support to management and project teams. The role suits someone who is highly organized, proficient in tools like Excel and Smartsheet, and eager to learn about IT business operations.

• Support HR with onboarding, maintaining employee files, and staff engagement initiatives.
• Provide administrative support to management and project teams, including scheduling, reporting, and documentation.
• Assist with expense tracking, reporting, and coordination of basic bookkeeping tasks.
• Prepare, update, and analyze spreadsheets and project trackers using Excel and Smartsheet.
• Help organize office events, team activities, and training sessions.
• Maintain a clean, organized, and welcoming office environment.
• Coordinate vendor relationships, office supplies, and visitor reception.

• Recent graduate or 1–2 years of experience in office administration, coordination, or project support.
• Strong proficiency in Microsoft Office 365 (Excel, Word, Outlook, Teams); experience with Smartsheet is a plus.
• Excellent organizational and multitasking skills with attention to detail.
• Strong written and verbal communication skills.
• Positive, proactive, and eager to learn about IT and digital workspace solutions.
• Ability to maintain confidentiality and professionalism in all tasks.

• Competitive entry-level salary and benefits.
• Hands-on exposure to IT consulting and digital transformation projects.
• Opportunities for career growth into operations, HR, or project coordination roles.
• A supportive, collaborative team environment where your contributions matter.