puestos de Administrative Assistant en Canadá

Clariem is a boutique management consulting firm, that offers team members the opportunity to make a significant impact and advance their career.

We are looking for an Executive Assistant / Analyst, to work closely with Clariem’s founder, and provide him with the required support in his day-to-day tasks and projects. This is expected to be a long-term position, that starts as a contract engagement with potential transition to full-time employment after a 90-day test-drive period. This role is expected to be a key member of Clariem's core team to help build the internal processes for the next phase of the company's growth.

WHAT YOU WILL BE DOING

1. Communication on the behalf the executive
   • Proactively manage email and phone communication with internal and external stakeholders.
   • Screen conversations and serve as gatekeeper/connecter to optimize executive's time and represent him in preliminary interactions
     
2. Calendar management
   • Ensure optimal calendar management and manage reminders for executives and meeting participants
   • Support preparation of upcoming meetings
     
3. Note taking and documentation
   • Take meeting notes and track follow ups
     
4. Content formatting
   • Convert a variety of information into usable formats. A common scenario is to convert the written meeting notes, or word documents, graphics/pictures into usable PowerPoint format
5. Internet research and content organization
   • Find information from internet to answer to a variety of questions to support the executive
   • Keep the notes and documentation organized for easy access
6. Talent pool/ candidates profile management
   • Maintain the consulting talent pool in HR system by tracking/ following up with specific candidates
7. General office administrative tasks/support as required
   • Example: prepare to participation in industry events/conferences

WHAT WE ARE LOOKING FOR

This role is envisioned to be filled by an experienced executive assistant, but open for young professionals with strong behavioral skills and work ethic/discipline.

• Proficient use of Microsoft Office tools (MS Teams, PowerPoint, Excel, Outlook, Word, SharePoint)
• Must be proactive, responsive and have superior follow through skills
• Excellent organizational and time management skills
• Excellent oral and written communication skills and attention to detail
  
• Ability/acumen to represent executive to a variety of stakeholder
• Ability to manage priorities to effectively optimize executive's time and engagement. Need to continually evaluate relative importance and urgency
• Experience in consulting environment is a big plus
  
  

WHAT WE OFFER

• Competitive compensation
• Job stability & opportunity to grow
  • In this role you will have the option of growing into the operations manager for the company or as a market research specialist
• Flexible working hours
• Option for hybrid work; once you are onboarded and have taken charge of your key responsibilities
• Be part of a team with shared values of excellence and accountability to deliver work and care for everyone we interact with
• Opportunity to be part of the organization building/ growth story with "head & heart"

Start Date: ASAP