Executive Assistant

Elby Professional Recruitment Inc; Kitchener; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading recruitment firm is looking for an Executive Assistant to support the CEO. This high-impact role involves managing complex schedules, prioritizing communications, and maintaining confidentiality. Ideal candidates have over 5 years of experience in fast-paced environments, along with strong organization and communication skills.

Benefits

Competitive compensation and benefits package

Qualifications

• 5+ years experience supporting C-level executives.
• Exceptional organizational and communication skills.
• High degree of professionalism and confidentiality.

Responsibilities

• Manage CEO’s calendar and communications.
• Coordinate travel and executive meetings.
• Prepare agendas and take minutes for meetings.

Skills

Organizational skills

Time-management skills

Interpersonal skills

Communication skills

Discretion

Proactivity

Education

Bachelor’s degree in Business Administration, Communications, or a related field

Tools

Microsoft Office Suite

Google Workspace

Job description

Ready to play a pivotal role in executive leadership and organizational success?

Our client is seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer. This role is ideal for professionals who thrive in fast-paced environments, excel at managing complex schedules and communications, and bring a high level of discretion and professionalism to every interaction.

What this opportunity offers :

• A high-impact role supporting executive leadership at the heart of strategic decision-making
• A dynamic, fast-paced environment with opportunities to contribute to key initiatives
• Competitive compensation and benefits package

Interested and qualified candidates, apply today or email Christine quoting job #6624. We appreciate all applicants, though only those under consideration will be contacted.

• Manage the CEO’s calendar, meetings, travel, and appointments with precision and foresight
• Monitor and prioritize communications, drafting responses and ensuring timely follow-up
• Prepare agendas, take minutes, and coordinate logistics for board meetings and executive sessions
• Track timelines and deliverables for confidential projects and executive initiatives
• Coordinate complex travel arrangements and manage expense reporting
• Act as a liaison between the CEO and internal / external stakeholders, maintaining confidentiality
• Draft, proofread, and format documents, reports, and presentations
• Plan and execute executive-level events and offsites, including vendor coordination
• Provide general administrative support and assist with special projects as needed

Qualifications :

• 5+ years of experience supporting C-level executives in dynamic, fast-paced environments
• Exceptional organizational and time-management skills with a proactive mindset
• Strong interpersonal and communication skills (verbal and written)
• High degree of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office Suite, Google Workspace, and modern communication tools
• Ability to manage multiple priorities independently and under pressure
• Bachelor’s degree in Business Administration, Communications, or a related field preferred