Executive Assistant

Peoples Group; Toronto; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

Peoples Group, a boutique financial institution, seeks an Executive Assistant to support C-Suite executives. This hybrid role involves managing schedules, communications, and logistics to enhance operational efficiency. Candidates should possess strong organizational skills, a degree is an asset, and at least two years of relevant experience.

Benefits

Competitive salaries

Profit sharing

RRSP matching

Benefits from day one

Generous paid time off

Hybrid work environment

Qualifications

• Minimum 2 years of experience in administrative or executive roles.
• Strong organizational and interpersonal skills required.
• Proficient in Microsoft products and video conferencing software.

Responsibilities

• Provide administrative support to C-Suite executives.
• Manage calendars, set up meetings, and travel arrangements.
• Coordinate meetings and events for the executive team.

Skills

Organization

Interpersonal Skills

Communication

Time Management

Critical Thinking

Education

Bachelor’s Degree

Tools

Microsoft Office Suite

Video Conferencing Tools

Job description

About The Day-to-day

• Provide transactional and operational administrative support to multiple C-Suite executives.
• Act as the main point of contact between the Executives and internal and external stakeholders
• Proactively manage calendars and set up meetings.
• Coordinate meetings and events involving the executive leadership team.
• Make travel arrangements, prepare itineraries, and plan logistics.
• Create sustainable systems and processes for the Executive leadership team.
• Proactively think ahead to anticipate needs.
  
  

About The Qualifications

• At least 2 years of experience in an administrative to/ or executive assistant role directly reporting to upper management.
• A Bachelor’s degree is considered an asset
• Outstanding organization and time management skills
• Strong interpersonal skills and the ability to build relationships with key stakeholders.
• System proficiency in Microsoft products including MS Office Suite.
• Proficiency in using video conferencing tools and software.
• Excellent verbal and written communication skills.
• Ability to maintain a high level of professionalism and confidentiality.
• Ability to think critically and anticipate needs.
  
  

About Us

Peoples Group is a boutique financial institution with offices located in Vancouver, Calgary, Toronto, and Montreal that has been in the Canadian marketplace for over 35 years. Our mission is to exceed our customers' expectations by providing exceptional customer service backed by extensive product knowledge and experience.

Our culture here at Peoples Group is formed by our values: Trustworthy, Creative, Willing. We believe people don't choose a company to work for, they choose a company to join. We prioritize risk-based practices and procedures in order to remain risk intelligent and compliant. We value people, building relationships, and focusing on strengths; we execute with passion.

About The Work Environment

Peoples Group offers a flexible and hybrid work environment. In this role you will work a combination of in-office and remotely from home. Typically, you'll be working regular business hours, Monday to Friday between 8:00am and 4:30pm with flexibility around start/end times.

We Offer

• A hybrid work environment, enabling you to balance your personal and professional life seamlessly.
• Competitive salaries, profit sharing, RRSP matching and benefits from day one.
• Generous paid time off to help achieve a healthy work-life balance.
• A strengths-based approach, ensuring we work together more effectively.
• A commitment to your well-being in five key areas: Financial, Physical, Social, Career, and Community.
  
  

Help us get to know you better by answering our application questions! Your participation is expected as an essential part of our selection process.

NOTE: This job posting is for an existing vacancy. Peoples Group is an Equal Employment Opportunity employer. Please accept our utmost appreciation for your interest; however, only those applicants under consideration will be contacted.

We value and celebrate individuality while fostering an inclusive workplace for everyone. If there's any way we can support or accommodate you during the selection process, please don't hesitate to let us know.