Administrative Assistant jobs in Canada

https : / / isarta.com / jobs / ?utm_source=IND&job=113184

Executive Assistant to the Founder

Location : Edmonton, AB (Hybrid : in-person - remote)

Type : Full-time

Compensation : Competitive, based on experience

About Archetype

We design exceptional kitchens for people who live exceptionally. At Archetype Kitchens, we believe good design elevates everything - the mood, the energy, the day-to-day. We're known for our high standards, strong ideas, and obsessive attention to detail. Our team is small, fast-moving, and full of people who care deeply about their work.

We're looking for an Executive Assistant who thrives in a fast-paced environment, who brings energy, calm, and clarity - someone who can keep up, jump in, and keep everything moving. If you're someone who loves crossing things off a list, anticipates needs before they're spoken, and takes pride in doing things right, keep reading.

The Role

This isn't just a support role - it's a high-trust, high-impact partnership with our founder. You'll be the go-to for managing her schedule, communications, admin, and light finance tasks. You'll also be a key player behind the scenes - helping our small-but-mighty team stay organized, efficient, and protected from chaos.

Some days that might mean organizing a packed calendar, triaging a messy inbox, or prepping a client meeting. Other days it could be managing bookkeeping, coordinating travel, or making sure our systems run smoothly.

This role blends precision and pace, intuition and execution. We move quickly, we do things properly, and we make it fun.

You'll Be Responsible For :

Executive Support

• Managing and optimizing a dynamic, always-moving calendar
• Monitoring inboxes, drafting and responding to communications, and filtering the noise
• Prepping for meetings, following up on tasks, and making sure nothing falls through

Admin & Light Finance

• Handling internal admin and ops - contracts, filing, systems, communication
• Tracking invoices, managing expenses, and working alongside our bookkeeper
• Coordinating travel and logistics, personal and professional

Project & Ops Support

• Running point on internal initiatives and ops projects
• Supporting with hiring tasks, onboarding, and culture initiatives
• Pitching in where needed - and knowing when to ask, "How can I help?"

You'll Thrive Here If You :

• Love getting things done - properly, efficiently, without being chased
• Bring structure and systems into chaotic calendars, messages, and to-dos
• Are proactive, detail-obsessed, and calm under pressure
• Know how to manage time, people, energy, and expectations
• Communicate clearly, kindly, and confidently - always
• Have a good sense of humour and a strong sense of ownership
• Requirements
• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Edmonton-based (or nearby), with flexibility to work both in-person and remotely
• Comfortable managing both professional and personal logistics
• Able to travel occasionally if needed

Bonus If You Have :

• Experience in creative, design-driven, or high-end service industries
• Familiarity with light bookkeeping (QuickBooks)
• A knack for planning events, streamlining systems, or creating calm in the storm

What We Offer

• A role that's fast-paced, ever-evolving, and never boring
• A tight-knit team that works hard, laughs often, and cares a lot
• A leadership style that's laid-back but driven - we trust you to do your best work
• Flexibility, PTO, and opportunities to grow with us
• A company that believes doing great work starts with great energy

To Apply

Send us a short intro (just be real), your resume, and tell us what excites you about the role.

Please apply on Isarta.com

https : / / isarta.com / jobs / ?utm_source=IND&job=113184