Administrative Assistant jobs in Canada

Medical Administrative Assistant - Permanent - 18241

Join to apply for the Medical Administrative Assistant - Permanent - 18241 role at LRO Staffing

Medical Administrative Assistant - Permanent - 18241

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Join to apply for the Medical Administrative Assistant - Permanent - 18241 role at LRO Staffing

About The Opportunity

LRO Staffing is partnering with a respected healthcare organization in Ottawa to recruit a permanent, full-time Medical Administrative Assistant. This role supports a team of specialized physicians by coordinating a variety of administrative tasks, contributing to a high-performing, patient-focused environment committed to service excellence and operational efficiency.

About The Opportunity

LRO Staffing is partnering with a respected healthcare organization in Ottawa to recruit a permanent, full-time Medical Administrative Assistant. This role supports a team of specialized physicians by coordinating a variety of administrative tasks, contributing to a high-performing, patient-focused environment committed to service excellence and operational efficiency.

Duties may include but are not limited to :

Administrative Support :

• Manage patient referrals, appointment scheduling, medical records, and required testing
• Coordinate physician calendars, travel, and general correspondence
• Support research administration, including data entry, and document preparation
• Maintain and update digital systems, including EMRs and internal databases

Patient & Stakeholder Engagement :

• Serve as a key point of contact for patients and stakeholders, managing phone and email inquiries professionally
• Foster a welcoming, empathetic, and efficient patient experience
• Maintain discretion when handling confidential medical information

Operational Excellence :

• Collaborate with multidisciplinary teams to support operational needs
• Demonstrate initiative in improving administrative workflows and efficiency
• Support organization-wide initiatives as needed

About You

The successful candidate will have the following :

Required :

• Diploma in Medical Office Administration or an equivalent combination of education and experience
• At least 5 years of experience in a medical office or hospital setting
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Exceptional organizational, interpersonal, and communication skills
• Demonstrated ability to work independently and manage competing priorities
• Knowledge of medical terminology and healthcare procedures
• Strong professionalism, discretion, and problem-solving capabilities

Preferred Assets :

• Experience with EPIC or other electronic medical record systems

About the Job

• Work Arrangement : 100% Onsite
• Hours : Monday to Friday, 8 : 00 a.m. – 4 : 00 p.m. (37.5 hours per week)
• Salary : $50,310 annually
• Duration : Permanent, full-time
• Vaccination Policy : Proof of two doses of COVID-19 vaccine required
• Clearance : Criminal record check required
• Parking : Paid by employee

How To Apply

Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to [emailprotected] . If you are already registered with us, please contact your Senior Recruiter. Please quote job 18241 .

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Staffing and Recruiting

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Medical Administrative Assistant • Ottawa, ON, Canada