Administrative Assistant jobs in United States

Temporary Administrative Assistant II Technology for Learning - Education Centre Company Overview

As a rapidly growing school division in Alberta, Rocky View Schools (RVS) supports the educational needs of more than 29,000 students from Kindergarten to Grade 12 in 53 schools to ensure they learn, belong and succeed.

RVS is situated on the traditional territories of the Treaty 7 region of Southern Alberta including the Siksikaitsitapi (Siksika, Kainai, Piikani, Amskapi Pikuni), the Tsuutina, the Îyâxe Nakoda Nations (Bearspaw, Chiniki, Goodstoney), and the Rocky View Métis District.

Our team is committed to creating positive, safe and inclusive environments for students to learn and for staff to work together. RVS encourages applications from individuals who can help shape and embody our core values of Leadership, People, Community and Innovation, and support our vision that RVS is a world-class learning organization where all students achieve their absolute best.

The Opportunity

RVS is seeking an outstanding professional for a temporary, full-time (35 hours/week) Administrative Assistant II position starting immediately until July 30, 2026.

The position will be located at the Education Centre in Airdrie, Alberta. This position reports directly to the Director of Technology for Learning but will be assisting in the Transportation department on an as needed basis.

As a member of the Technology for Learning Department, the Administrative Assistant II performs a variety of administrative duties to support Rocky View Schools (RVS) .The Administrative Assistant II performs duties specific to the requirement of the department including but not limited to maintaining accurate records, database management, documentation and correspondence, supporting the schedules of the department leadership and team members, and providing professional service to RVS staff, students, families, internal and external clients, and visitors.

Responsibilities

• Assists school personnel in establishing and monitoring the data collection and verification process required by Alberta Education
• Supports the central PowerSchool team to ensure accuracy of data within the source systems
• Acts as liaison between various departments at the Education Centre, schools, and the community
• Assists/guides all internal and external clients with locating information regarding services
  
  

provided by RVS specific to the Technology for Learning and Transportation departments

• Provides excellent service to staff, students and the public, including answering and directing
  
  

phone calls in a courteous and professional manner

• Runs reports, completes audits, and ensures accuracy of information entered in the databases
  
  

used by the Technology for Learning and Transportation Departments

• Creates a variety of written documents in a professional manner as required
• Takes initiative to assist internal and external clients with urgent / time sensitive request
  
  

Education/Experience

• Certificate or diploma in office management, business administration, or a related field
• Two or more years' of experience in an administrative assistant role in an office environment
• Proficient in PowerSchool, Microsoft Office Suite and web-based applications
• Previous experience within a school division is considered an asset
  
  

Rocky View Schools Benefits

• 6% vacation pay
• As this is a temporary position there is no employer paid sick time, pension, or benefits
• Rocky View School employees who are ineligible for employer paid benefits may access the supplemental benefits package at their own cost
• Professional development and training opportunities
• Free parking
  
  

Pre-employment Requirements

• To qualify for an interview, candidates are required to submit proof of their qualifications and education as per the position's requirements.
• The successful candidate must submit a current Criminal Record with Vulnerable Sector Check within 30 days of the start of your employment
  
  

Open to: Internal and External applicants

Salary: $23.87-$29.00 per hour

How To Apply

We request all applications be placed through . Applications must include your cover letter, resume, proof of qualifications and contact information of three professional references.

Quote Job Code#: 3948212

Closing Date: On or before June 12, 2025 by 4:30 pm MST

Rocky View Schools

Human Resources

We appreciate and consider all applications; however, only those candidates selected for an interview will be contacted. Applicants may be contacted via email or by phone for an interview. Please ensure your online profile information is up to date so there is no delay in contacting you.