Executive Assistant

Elby Professional Recruitment; Kitchener; On-site; CAD 80,000 - 90,000; Full time

Job summary

A leading company is seeking an Executive Assistant to support the Chief Executive Officer. This high-impact role requires exceptional organizational skills and a proactive mindset in a dynamic, fast-paced environment. Ideal candidates will have 5+ years of experience in supporting C-level executives and possess strong communication and discretion skills.

Benefits

Competitive compensation and benefits package

Qualifications

• 5+ years of experience supporting C-level executives.
• Exceptional organizational and time-management skills.
• High degree of professionalism and confidentiality.

Responsibilities

• Manage the CEO’s calendar, meetings, and travel arrangements.
• Draft, proofread, and format documents and reports.
• Coordinate logistics for board meetings and executive sessions.

Skills

Organizational skills

Time-management skills

Interpersonal skills

Communication skills

Discretion and confidentiality

Education

Bachelor’s degree in Business Administration or Communications

Tools

Microsoft Office Suite

Google Workspace

Job description

Posted: 06/30/2025 Employment Type: Direct Hire Job Number: 6624 Pay Rate: $80,000 - $90,000

Job Description

Ready to play a pivotal role in executive leadership and organizational success?

Our client is seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer. This role is ideal for professionals who thrive in fast-paced environments, excel at managing complex schedules and communications, and bring a high level of discretion and professionalism to every interaction.
What this opportunity offers:

• A high-impact role supporting executive leadership at the heart of strategic decision-making
• A dynamic, fast-paced environment with opportunities to contribute to key initiatives
• Competitive compensation and benefits package

Interested and qualified candidates, apply today or email Christine quoting job #6624. We appreciate all applicants, though only those under consideration will be contacted.
Key Responsibilities & Expertise:

• Manage the CEO’s calendar, meetings, travel, and appointments with precision and foresight
• Monitor and prioritize communications, drafting responses and ensuring timely follow-up
• Prepare agendas, take minutes, and coordinate logistics for board meetings and executive sessions
• Track timelines and deliverables for confidential projects and executive initiatives
• Coordinate complex travel arrangements and manage expense reporting
• Act as a liaison between the CEO and internal/external stakeholders, maintaining confidentiality
• Draft, proofread, and format documents, reports, and presentations
• Plan and execute executive-level events and offsites, including vendor coordination
• Provide general administrative support and assist with special projects as needed

Qualifications:

• 5+ years of experience supporting C-level executives in dynamic, fast-paced environments
• Exceptional organizational and time-management skills with a proactive mindset
• Strong interpersonal and communication skills (verbal and written)
• High degree of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office Suite, Google Workspace, and modern communication tools
• Ability to manage multiple priorities independently and under pressure
• Bachelor’s degree in Business Administration, Communications, or a related field preferred

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