Executive Assistant

Linkus Group; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

Une entreprise dynamique recherche un(e) Assistant(e) Exécutif(ve) basé(e) à Toronto pour soutenir le Président du Conseil d'Administration. Le candidat idéal doit avoir au moins 5 ans d'expérience et être capable de gérer plusieurs tâches tout en maintenant une excellente organisation et un bon esprit d'équipe. Ce poste offre des opportunités de croissance au sein de l'entreprise.

Qualifications

• Minimum 5 ans d'expérience en tant qu'Assistante Exécutive.
• Capacité à gérer plusieurs projets avec des délais serrés.
• Compétences excellentes en communication et relations interpersonnelles.

Responsibilities

• Fournir un soutien exécutif tout en établissant des relations de travail efficaces.
• Planifier et prioriser les réunions, y compris les réunions du conseil d'administration.
• Gérer les exigences de voyage pour plusieurs associés.

Skills

Organization

Communication

Leadership

Problem Solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

*5 days a week in office (Northwest Toronto)

The ideal candidate has a minimum of 5 years’ experience in an Executive Assistant role, possesses a collaborative work style, is flexible, highly organized, and able to prioritize multiple projects to ensure tight timelines are met. The role requires a resourceful, innovative and proactive individual with excellent people skills, outstanding communication skills, sound-judgment, integrity, and leadership.

Candidate will report to the Chairman of the Board of Directors.

Principle Responsibilities:

• Providing executive-level support while building and sustaining effective working relationships with other areas of the organization
• Planning and prioritizing meetings, including quarterly board meetings
• Booking and managing travel requirements for multiple associates and events
• Preparing presentation materials; organizing and planning conference calls
• Preparing and coordinating venues, materials and catering needs for corporate meetings and events
• Managing and prioritizing incoming and outgoing calls, requests, and correspondence
• Drafting, reviewing and communicating information across the company on behalf of the Board of Directors and other executives
• Managing incoming and outgoing mail and email and prioritizing items as necessary
• Completing various administrative duties with proficiency in Microsoft Word, Excel, PowerPoint and Outlook
• Maintaining confidential executive files
• Handling and tracking expenses and invoices
• knowledge of CRA filing and year end financial reporting.
• Managing and assisting with various ad-hoc projects, as assigned
• For the right individual, this position also includes the opportunity for future growth and advancement within the company