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Global Talent Acquisition Manager with teams in Canada, Mexico and India | Certified Internet Recruiter, Providing Leadership to High Performing Teams

Executive Assistant

Apotex Inc. is a Canadian-based global health company that produces high-quality, affordable medicines for patients around the world. Apotex employs almost 6000 people worldwide in manufacturing, R&D, and commercial operations. Apotex medicines are accessible to patients in more than 70 countries globally. Through vertical integration, the Apotex group is focused on the development and sale of generic, biosimilar and specialty products.

For more information visit : www.apotex.com.

Job Summary

Responsible for providing executive administrative support to the Chief Human Resources Officer (CHRO) and the Human Resources Leadership team.

The Executive Assistant provides comprehensive administrative support to the Chief Human Resources Officer (CHRO) and the Human Resources Leadership Team (HRLT). This role ensures seamless coordination, organization, and execution of tasks to optimize efficiency of the Executive’s office. The Executive Assistant independently manages non-routine assignments, demonstrating initiative and problem-solving skills in a collaborative team environment. This role requires a deep understanding of the executive’s priorities, exceptional customer service, and strong communication skills to work effectively across the organization.

Job Responsibilities

• Leads the coordination of all meetings, conferences, travel requirements, manages calendar scheduling and respond to both internal and external inquiries on behalf of the CHRO.
• Provides senior administrative support to the HR Leadership team as needed, developing and enhancing relationships to understand their requirements.
• Accountable for meeting agendas, preparing presentations, tracking departmental deliverables and delivering all reporting requirements to meet assigned delivery times. Actively participates in these meetings and provides input.
• Effectively prioritize tasks to maximize the efficiency and impact of the Executive’s office.
• Prepares, reconciles and ensures timely processing of monthly expense reports.
• Manages shifting priorities with agility, ensuring seamless workflow execution in a fast-paced work environment.
• Tactfully screens incoming inquires, troubleshoots internal, external customer issues and responds accordingly.
• Works closely with the HRLT and other Executives on special assignments as required, on various business matters while maintaining a high standard of confidentiality on sensitive business matters.
• Collaborates with Executive Assistants in other areas and provides back up support as needed.
• Demonstrates Apotex’s Winning Behaviors, fostering a strong corporate culture and upholding high standards of excellence.
• Ensures personal adherence with all compliance programs including the Global Business Ethics and Compliance Program, Global Quality policies and procedures, Safety and Environment policies, and HR policies.
• Performs additional related duties as assigned that supports the Executive’s functional area.

Education

Knowledge, Skills and Abilities

Experience

At Apotex, we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported. Apotex offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange for an interview or testing, please advise us if you require an accommodation.

Seniority level

Seniority level

Associate

Employment type

Employment type

Full-time

Job function

Job function

Manufacturing and Administrative

Industries

Pharmaceutical Manufacturing

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