Administrative Assistant jobs in Canada

Date of modification: May 21, 2025

Job number: IW-9752

Job title: Executive Assistant & Operations Lead

Executive Assistant / Operations Lead
Location: Calgary | Full-Time | In-Office

Are you a highly organized professional with experience in executive assistance, operations, or project coordination? We are seeking an exceptional individual to support our executive and operational functions at a growing firm. This is a unique opportunity to join a collaborative and high-performing team during an exciting phase of growth.

About the Role:
This position is ideal for someone with strong administrative, organizational, and operational experience, especially within the insurance industry. The successful candidate will work closely with senior leadership to streamline operations, coordinate cross-functional projects, and provide executive-level support.

Key Responsibilities:

• Provide proactive executive support to senior leadership, managing schedules, priorities, and communications.
• Coordinate workflows and ensure alignment across multiple departments.
• Lead and support project administration, tracking tasks and deadlines.
• Manage data across various platforms (experience with EPIC is a strong asset).
• Oversee event planning and execution, including budgeting, scheduling, and logistics.
• Support operational initiatives such as internal processes, reporting, and office management.

Ideal Candidate Profile:

• Experience in an executive assistant, operations coordinator, or project administration role.
• Background in the insurance industry.
• Account managers with office or operations experience seeking to pivot away from client management are encouraged to apply.
• Comfortable navigating multiple platforms and managing competing priorities.
• Strong interpersonal and organizational skills, with a proactive, solution-oriented mindset.

We offer a competitive compensation package, a tight-knit culture with growth opportunities, and free underground parking.

• Job Type: Full-Time
• Education: Post-Secondary Education
• Expertise: Administration, Administration Support, Project Management, Operations, Operations Management
• Minimum experience required: 5 to 6 years