Human Resource Executive jobs in Malaysia

This position is responsible for providing support to the GCHRO by ensuring all administrative matters concerning HR function across PPB Group are handled in a manner that is appropriate and delivers high level of efficiency and effectiveness.

• Manage the GCHRO’s daily schedule, calendar, appointments and travel arrangements efficiently.
• Prioritize requests, anticipate needs and handle correspondence and documentation with discretion and speed.
• Coordinate logistics for internal and external meetings and engagements.
• Prepare meeting agendas, presentation materials, meeting minutes and other documents as needed to facilitate effective meetings.
• Track action items and follow up with relevant parties to ensure deadlines are met.
• Act as point of contact and collaborate effectively with internal and external stakeholders on behalf of GCHRO.
• Work closely with key members of Group HR organization to achieve desired operational efficiency and facilitate effective communication to GCHRO’s desk.
• Organize and maintain proper record keeping system for easy retrieval of data and information.
• Manage end-to-end process of expense claims.
• Coordinate logistics for occasional personal arrangements as assigned.
• Represent GCHRO’s office with professionalism and warmth, internally and externally.
• Maintain strict confidentiality of all information and materials within GCHRO’s office and ensure proper handling of information/document disposal.
• Uphold the culture of excellence, discipline and respect expected across the Group.

• Maintain, update and track the record of PPBHO HR budget and expenditure.
• Maintain and update Group HR calendar in a timely manner and enable access by target parties to facilitate effective planning.
• Provide administrative support to all members of Group HR Solutions Team.
• Manage the process of billings, cross charging and payment tracking for group-wide HR initiatives in liaison with the relevant internal and external stakeholders.
• Maintain proper filing system for ease of record retrieval.
• Prepare HR reports as assigned.
• Maintain confidentiality at all times, exercise discretion and diplomacy in handling HR related information.
• Any other administrative support to enable effective operation of the Department as assigned by GCHRO.

Minimum Diploma in any discipline, preferably Human Resources Management, Business Administration or Secretarial studies.

Minimum 8 years of relevant experience.

• Microsoft Office, particularly strong in PowerPoint.
• Be proactive and adept in problem‑solving including the ability to anticipate, identify and resolve issues in a timely manner.
• Possess strong interpersonal skills.
• Be able to communicate effectively both written and orally with internal and external stakeholders.
• Be resourceful in gathering, effective at interpreting and analyzing, and presenting data and information in a logical and meaningful manner.
• Be organized, able to prioritize and plan work activities efficiently, and multitask effectively.
• Be attentive to details, thorough, accurate and able to deliver work of high quality.
• Be dependable, able to follow instructions and able to improve performance through feedback.