HR Executive ( Mandarin Speaker )

U.C.I. Education Sdn Bhd; Selangor; On-site; MYR 150,000 - 200,000; Full time

Job summary

A Malaysian educational institution is seeking an HR professional to manage day-to-day HR operations, oversee scholarship administration, and facilitate performance appraisals. The ideal candidate holds a Bachelor's Degree in Human Resource Management or a related field, possesses 1–3 years of HR experience, and is well-versed in Malaysian labor laws. This role offers benefits including medical insurance, annual leaves, and a standard five-day workweek.

Benefits

Annual Leave

EPF / SOCSO / PCB

Medical Insurance

Training Provided

5 Working Days

Qualifications

• Minimum 1–3 years of experience in HR functions.
• Familiarity with Malaysian Employment Act and labor regulations.
• Experience in education industry is an added advantage.

Responsibilities

• Manage day‑to‑day HR operational activities.
• Handle employee records and documentation.
• Manage the scholarship process effectively.
• Prepare accurate payroll reports.
• Draft and issue Letters of Appointment.
• Coordinate contract renewal processes for academic staff.
• Administer annual performance appraisal exercise.

Skills

HR processes knowledge

Interpersonal skills

Communication skills

Microsoft Office proficiency

Detail-oriented

Team collaboration

Education

Bachelor’s Degree in Human Resource Management or related field

Job description

Qualifications

• Bachelor’s Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 1–3 years of working experience in HR functions. Fresh graduates with strong internship experience are also encouraged to apply.
• Good knowledge of HR processes including recruitment, onboarding, employee records management, and leave/payroll coordination.
• Familiarity with Malaysian Employment Act and labor regulations.
• Good interpersonal and communication skills – able to interact with staff at all levels.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Detail‑oriented, organized, and able to handle confidential information with integrity.
• Able to work independently and within a team environment.
• Experience in education industry is an added advantage.

Responsibilities

HR Operations

• Manage day‑to‑day HR operational activities, ensuring efficiency, compliance, and alignment with the university’s policies and procedures.
• Handle employee records, HR documentation, and ensure smooth HR service delivery to academic and non‑academic staff.

Scholarship Administration

• Manage the scholarship process including eligibility checks, documentation, disbursement, and reporting.
• Liaise with internal departments and external bodies to ensure timely processing of scholarship applications and renewals.

TMM Reporting

• Prepare, consolidate, and submit reports accurately within deadlines.
• Provide analysis and recommendations based on report data.

Payroll Reporting

• Prepare accurate payroll reports.
• Ensure payroll data integrity, handle queries, and support payroll audits when required.

Issuance of Letters of Appointment (LOA)

• Draft and issue LOAs for various academic and administrative roles.

Contract Renewal (Academic Staff)

• Coordinate contract renewal processes for academic staff.
• Ensure timely reminders, documentation, and approvals are completed in accordance with university policy.

Performance Appraisal Management

• Administer the annual performance appraisal exercise for academic and non‑academic staff.
• Provide guidance to HODs/Deans on appraisal processes and ensure timely completion.
• Support in compiling appraisal outcomes for management review and career development planning.

Insurance & Panel Claim

Benefits

• Annual Leave
• EPF / SOCSO / PCB
• Medical Insurance
• Medical and Hospitalisation Leave
• Training Provided
• 5 Working Days