HR Executive (HR Generalist & Payroll)

Hooi Loong Group Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading firm in HR administration in Malaysia is seeking an experienced HR Administrator. Responsibilities include managing monthly payroll processing, supporting recruitment, onboarding new employees, and ensuring compliance with relevant legislation. The ideal candidate should have strong knowledge of payroll systems and the Employment Act, and be able to handle employee relations effectively. This role is vital for maintaining accurate records and ensuring HR processes align with company policies.

Qualifications

• Experience in payroll processing and statutory submissions.
• Knowledge of Malaysia labour regulations and HR policies.
• Ability to handle recruitment processes and employee relations.

Responsibilities

• Administer monthly payroll including allowances, claims, and deductions.
• Support end-to-end recruitment processes and onboarding for new hires.
• Ensure compliance with Employment Act and internal policies.

Skills

Payroll processing

Employee onboarding

HR compliance

Recruitment support

Document management

Tools

HRIS / payroll system

Job description

Administer monthly payroll including allowances, claims, overtime, leave deductions, new joiners/resignees and statutory submissions (EPF, SOCSO, EIS, PCB).

Ensure payroll processing is accurate and timely, in compliance with Malaysia labour and statutory regulations.

Maintain and update employee records in HRIS / payroll system.

Prepare payroll-related reports, monthly headcount reports and audit support documents.

Handle yearly EA form distribution & PCB reporting.

Recruitment & Onboarding

Support end-to-end recruitment process (job posting, arranging interviews, preparing offer letters).

Coordinate onboarding for new hires including documentation, orientation schedule and system access setup.

Assist in work pass / permit applications (if applicable).

Employee Relations & Administration

Maintain and safeguard personal files and HR documentation.

Support employee enquiries on HR policies, benefits and payroll matters.

Coordinate staff training, performance review documentation and staff engagement activities.

HR Compliance & Policy Management

Ensure compliance with the Employment Act and internal company policies.

Participate in periodic review of HR SOPs to ensure consistency and improvement.

Assist in HR reports and presentations for management review.

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