Administrative Assistant jobs in Canada

We are seeking a highly organized and detail-orientedBookkeeper and Office Administratorto join our client’s team. This role is ideal for someone who thrives in a fast-paced environment and enjoys a variety of responsibilities spanning bookkeeping, HR and office support to a small team.

Key Responsibilities
1. Bookkeeping & Financial Administration 40%

• Perform day-to-day bookkeeping duties with accuracy and timeliness.
• Maintain professional relationships with banks, vendors, and clients.
• Manage expenditures, track company assets, and reconcile credit card usage.

2. Human Resources Administration 10%

• Coordinate new employee onboarding, including preparation of contracts and documentation.
• Maintain up-to-date employee records and ensure HR compliance.
• Process payroll and source deductions, and track vacation, sick leave, and commissions.
• Manage group benefits administration and liaise with providers.
• Oversee IT and equipment setup for new and departing staff.

3. Office Management 35%

• Manage service provider contracts (e.g., cleaners, HVAC, IT), ensuring performance and resolution of any issues.
• Handle incoming and outgoing mail, maintain filing systems, and ensure smooth day-to-day office operations.
• Monitor and replenish office supplies (stationery, kitchen, washroom).
• Ensure office equipment is in good working order and suggest improvements when needed.
• Maintain confidentiality of sensitive information.
• Support the upkeep of internal policies and coordinate staff celebrations (birthdays, potlucks, etc.).

4. Salesforce (CRM) Administration 10%

• Serve as the team’s Salesforce “super user” to ensure optimal functionality.
• Provide staff training and continuously improve CRM efficiency.

5. General Support 5%

• Work collaboratively with team members to support broader organizational goals.
• Perform other administrative and support tasks as needed.

Qualifications

• Proven experience in bookkeeping, office administration, and HR support.
• Proficient in accounting software and Microsoft Office Suite.
• Familiarity with Salesforce or a similar CRM system is a strong asset.
• Excellent organizational and communication skills.
• Ability to manage multiple priorities with attention to detail and discretion.

Benefits:
Competitive wage plus benefits, Flexible start time, free parking

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.