Administrative Assistant / Receptionist

LaPrairie Group of Companies; Calgary; On-site; CAD 40,000 - 55,000; Full time

Job summary

A leading company in Calgary is seeking an Administrative Assistant / Receptionist to provide essential support in their fast-paced office environment. The role involves managing calls, overseeing office organization, and facilitating administrative tasks. Ideal candidates will have 3-5 years of experience and be proficient in Microsoft Office, with strong time management skills. This is a full-time in-office position with no remote work options.

Qualifications

• 3-5 years of experience working in administration.
• Able to prioritize tasks with minimal supervision.
• Maintain confidentiality in all interactions.

Responsibilities

• Receive and manage incoming calls and inquiries.
• Ensure the office is clean and orderly.
• Coordinate all shipments and order office supplies.

Skills

Writing skills

Time management

Task prioritization

Microsoft Office

Judgment and discretion

Education

Post-secondary degree in Business or related field

Job description

LaPrairie Group of Companies is looking for an Administrative Assistant / Receptionist to join its team in downtown Calgary, Alberta.

The Administrative Assistant / Receptionist will be responsible for facilitating general administrative support to LAPRAIRIE's Calgary Office and overseeing all Reception duties.

We are looking for a candidate who is experienced in the duties outlined below, is comfortable managing multiple tasks and thrives working independently.

Job Responsibilities

• Receive, screen, and redirect incoming calls and inquiries to the appropriate individuals, departments, locations, or company. Take and send messages as required.
• Ensure office is kept clean and orderly.
• Coordinate domestic and international shipments.
• Order office supplies and maintain supply inventory.
• Liaise with Building Management. Coordinate office cleaning, maintenance and repairs.
• Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensuring required items are there (appropriate presentation equipment, catering etc.).
• Facilitate office safety program and coordinate online training.
• Complete accounting coding tasks and data entry.
• Manage office safety training and program.
• Provide administrative support for various departmental projects.
• Other related duties as assigned.
  
  

Requirements

• 3-5 years of experience working in administration.
• Excellent writing skills, including proper spelling, grammar, and punctuation.
• Independent worker with superior time management skills.
• Able to prioritize tasks and complete duties with minimal supervision.
• Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
• High level of sound and independent judgment, reasoning, and discretion.
• Post-secondary degree, diploma or designation relating to Business, Business Administration, or another related field, is an asset.
• Maintain a high level of confidentiality in all interactions.
  
  

Please note, this is an in-office position. Work-from-home arrangements are not being offered.

LaPrairie Group of Companies (LAPRAIRIE) is a family-owned group of diversified service companies providing customers with crane and rigging, heavy hauling, bulk commodity hauling, highway and bridge maintenance, civil construction, ready-mix concrete, aggregates, industrial minerals and fleet maintenance across North America. Through our member companies; LaPrairie Crane, Entrec Alberta, Capstan Hauling, Northland Fleet Services, LaPrairie Works, LaPrairie Works Oilfield Services, and CSI we have provided one-stop project solutions for over 43 years. https://laprairiegroup.com/