Project Administrator / Executive Assistant

TalentSphere Staffing Solutions; Calgary; Hybrid; CAD 65,000 - 75,000; Full time

Job summary

A leading consulting firm in Calgary is seeking a Project Administrator / Executive Assistant with 2+ years of experience in the construction industry. This role involves providing administrative support, coordinating projects, and interacting with clients. Competitive salary and a hybrid working model are offered, along with opportunities for professional growth.

Benefits

Flexibility in work hours

Opportunity for a 4 or 5 day work week

Support in understanding work scope

Health benefits and bonuses

Qualifications

• 2+ years of experience in a Project Administrator or similar role.
• Excellent communication and organization skills.
• Ability to manage multiple projects and tasks.

Responsibilities

• Coordinate municipal submissions and applications for permits.
• Provide administrative support to senior staff.
• Develop and update project schedules.

Skills

Communication

Organization

Detail Orientation

Software Learning

Client Interaction

Education

Post-Secondary Education (diploma or degree)

Tools

Microsoft Project

Revit

Job description

Project Administrator / Executive Assistant
Consulting Firm
Calgary, Alberta
Competitive Salary + Benefits: $65k - $75k
Hybrid Work Model

Other titles: Project Coordinator, Project Admin, Construction Administrator, Project Assistant

OUR CLIENT
Our client, a well established consulting firm within the construction industry in Calgary, is hiring for a Project Administrator / Executive assistant to help with both the administration of design projects as well as to perform a range of executive assistant tasks to help with the successful delivery of workflow in the firm, This firm have a good reputation and excellent design work and offer a collaborative work environment.

THE ROLE

• Provide administrative support to senior staff
• Scheduling and coordination of meetings and events
• Coordinating municipal submissions and responses such as applications for Site Plan Approvals and Building Permits
• Reaching out to consultants, reviewing the quotes received for completeness, ensuring coordinating owner has signed off
• Produce Fee letters with support from senior staff
• Coordinating and booking meetings that are both internal and external with clients and consultants.
• Assisting with preparation of proper project documentation and completion of paperwork such as supplemental instructions, proposed changes, field review reports, certificates for payment and response letters
• Developing and updating project schedules in Microsoft Project or related program
• Check voicemails, complete phone calls as required
• Completing technical drawings in Revit when required
• Other related tasks as required

WHAT'S REQUIRED

TheIdeal candidate will possess the following qualities:

• 2+ years of experience working as a Project Administrator, Project Coordinator or a similar role for a firm within the construction, engineering or design industry
• A Post-Secondary Education (diploma or degree)
• Ability and aptitude for learning new software
• Excellent communication and organization skills
• Comfortable interacting with clients, contractorsand consultants
• Dedicated to meeting deadlines, attention to detail
• Able to manage a number of tasks on multiple projects simultaneously
• Able to provide and receive feedback positively

WHAT YOU GET IN RETURN

• Opportunity to work in a well regarded design firm
• Flexibility, hybrid work model
• Can be a 4 or 5 day work week
• Plenty of support and assistance in understanding work scope
• Competitive salary, benefits + bonus

WHAT TO DO NOW
If you believe this position could be the right fit for you, apply now
We thank all candidates for their application, however, only those who meet the requirements above will be contacted.

Keywords: Project Administrator, Project Coordinator, Contract Administrator, Executive Assistant, Administrative Assistant, Calgary, Alberta

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Job ID#16691081