Executive Assistant/Personal Assistants (EA/PA)

About Staffing Ltd.; Calgary; On-site; CAD 70,000 - 95,000; Full time

Job summary

A leading recruitment firm in Calgary seeks experienced Executive Assistants/Personal Assistants for various temporary and permanent positions. These roles require high organizational skills, effective communication, and the ability to handle confidential matters with professionalism. Candidates should thrive in dynamic environments and possess 3-5+ years of relevant experience. Attractive salary and compensation packages are included.

Qualifications

• 3-5+ years’ experience as an Executive Assistant required.
• Valid driver's license and reliable vehicle.
• Must pass a criminal and credit check.

Responsibilities

• Assist senior staff with comprehensive calendar management and meeting preparation.
• Handle sensitive and confidential documents with discretion.
• Organize board meetings and coordinate business and personal events.

Skills

Excellent communication skills

Organizational skills

Attention to detail

Relationship-building skills

Proactive problem-solving

Discretion and confidentiality

Job description

Connecting you to Executive Assistant/Personal Assistants (EA/PA) jobs in Calgary, Alberta!

About Staffingis an Alberta-based recruitment company that connects jobseekers to employers across Canada. Established in 1996, About Staffing is a BBB Accredited Business and a proud member of the Calgary Chamber of Commerce.

About Staffing has several vacancies calling for talented, experienced, and high-performing Executive Assistant/Personal Assistants (EA/PA)’s. These opportunities include both short-term and long-term temporary assignments, along with permanent positions (direct hire).

Job ID:42825

Job Type:Temporary & Direct Hire

Category: Executive/Personal Assistants (EA/PA)

Location:Calgary, Alberta

These roles blends strategic thinking with hands-on operational support at both a personal and professional level. The ideal candidates are highly organized, resourceful, and thrive under pressure. You bring outstanding written and verbal communication skills, strong interpersonal abilities, and a natural talent for multitasking.

The ideal candidates will be proactive, energetic, and professional, with a keen eye for detail and excellent communication skills. They will interact with both internal and external stakeholders, demonstrating a high level of confidentiality and discretion. Maintaining a composed and professional presence, they will also be adaptable and resourceful when handling both personal and business-related responsibilities.

If you’re an experiencedExecutive Assistant/Personal Assistant (EA/PA)looking to make your next career move, we’d love to hear from you!

Duties and Responsibilities:

The key job functions are:

• Assist senior staff (C-suite executives, directors, and other leaders) with comprehensive calendar management, meeting and presentation preparation, drafting and responding to correspondence, processing expense reports, and making complex travel arrangements.
• Handle sensitive and confidential documents, files, records, and contact information with a high degree of discretion, professionalism, and integrity.
• Organize board meetings, including scheduling, preparing agendas, compiling and distributing meeting materials, recording meeting minutes, and tracking follow-up actions.
• Coordinate both business and personal events such as company functions, executive retreats, and special celebrations, ensuring all logistical details are handled seamlessly.
• Provide general administrative support across various departments, assisting with project administration, file management, and internal communications as needed.
• Support administrative staff with overflow tasks and project work, contributing to a cohesive and efficient administrative team environment.
• Perform other duties as assigned, demonstrating a willingness to take initiative and support the evolving needs of the organization.

Qualifications:

• Successfully complete a criminal and credit check.
• Valid drivers licence and reliable vehicle.

Experience:

• 3-5+ years’ personal/executive assistant experience is required.

Skills:

• Confident, poised, and professional when interacting with executives, colleagues, and external partners.
• Excellent communication skills, both written and verbal, with the ability to craft clear, concise correspondence and reports.
• High attention to detail and strong organizational skills, ensuring accuracy and efficiency in all tasks.
• Energetic and positive demeanour, consistently taking pride in delivering high-quality work.
• Exceptional relationship-building skills, with an approachable and collaborative style.
• Flexible and adaptable, able to shift seamlessly between priorities and thrive in dynamic environments.
• Proactive, with a keen ability to anticipate needs, address challenges early, and find effective solutions.
• Strong sense of confidentiality and discretion, with an unwavering commitment to protecting sensitive information.
• Flourishes in a fast-paced environment, maintaining composure and professionalism under pressure.

Base Salary:$70,000-95,000+ per year

• Temporary placements range from $30.00-$50.00 per hour, based on experience, qualifications and job requirements.
• Temporary and Contract employees are pay-rolled weekly via direct deposit.

Work Hours:

• 40 hours per week + on call as required.

Additional Notes:

• This opportunity does not include relocation. It will be the responsibility of the candidate should relocation be required.
• All applicants must be authorized to work in Canada to be considered for employment.

Equity. Diversity. Inclusion.At About Staffing EDI has always been a business priority and is continually upheld in our business practices. The About Staffing team would like to thank everyone who applies and will contact those potential candidates who are suitable for the position based on the employer’s needs.

About Staffingrecruiters are Alberta’s experts in connecting candidates with administrationjobs.We focus on temporary, direct hire (permanent) and temporary-to-direct hire placements in the corporate, industrial, management and technical fields.

About Staffing’s recruitment specialists believe in a human-to-human approach in hiring. We read your resume, conduct person-to-person interviews and make our matches to administration jobs.

Frequently Asked Questions

What happens after I apply?

Our Recruitment Team will be notified once you have submitted your resume. They will review your resume against our current job postings. If you meet the employer’s requirements, a recruiter may be in touch to begin the recruitment process.

Please note we are only contacting applicants who meet the employer’s needs of the positions we are actively working on. We are constantly posting administration jobs so check back with us regularly.

For more FAQs, feel free to stop by our job seeker page.

Please reference Job ID:42825in your application.

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