Office jobs in Malaysia

To be part of the Procurement team responsible in sourcing, negotiating, recommending and procuring on behalf of User department for the benefits of GELM/GETB/GEGM at optimum price without compromising on quality, services and delivery. You will play a pivotal role to ensure proper supervision of centralized purchasing using the Procure-to-Pay ("P2P") system and the Inventory Management system ("ISM"), also to build a good business relationship with internal staffs and vendors.

• Create Purchase Order based on approved Purchase Requisition (PR) and business requirements.
• Conduct a thorough compliance review of all supporting documents to ensure the documents completeness and align with organizational policies and procedures.
• Monitor the entire PO process to final approval, ensuring budget adherence and timely processing.
• PO status tracking and monitoring.
• Coordinate with stakeholders to resolve any discrepancies in the PR or PO.
• Prepare and maintain regular reports on purchase order status and open orders.

• Onboard vendors by gathering and verifying all required documents, ensure they are meeting eligibility criteria and comply with company policies.
• Annual track and evaluation of vendor performance against key performance indicators (KPIs) such as quality, delivery time, cost, compliance, and customer satisfaction.
• Maintain accurate and up-to-date records of vendor evaluations, feedback, and performance reports.
• Prepare detailed reports for internal stakeholders, providing insights into vendor performance and potential areas for improvement.

• Lead, mentor, and supervise the team members by providing guidance and support to ensure team performance and development.
• Manage and supervise PO Admin Team daily activities to ensure the execution according to the expectation set.
• Provide ongoing training and upskilling for team members, helping them to stay updated with procurement best practices and industry trends.

• Assist Manager as at when required.
• Conduct UAT Testing as and when required or during system upgrade.
• Conduct training to P2P preparer on yearly basis or as and when necessary. Assist P2P preparer on problem encountered in the P2P system.
• Represent Procurement Section as Department Compliance Officer ("DCO") & Department Data Officer ("DDO"). Execute DCO and DDO responsibilities including timely submission of CRSA and other compliance reports or worksheets.
• Identify inefficiencies in the procurement process and suggest improvements.
• Identify areas of the procurement process that can be improved, leading process improvements or implementing best practices for greater efficiency.
• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies to understand the risk and better safeguard the company.
• Highlights any potential concerns / risks and proactively shares best risk management practices.

• Degree in Supply Chain Management / Accounting / Finance / Business Administration.
• 4 to 6 years relevant experience, preferable in Supply Chain Management / Procurement.
• Ability to align procurement activities with the organization’s overall business goals.
• Good in negotiating prices, terms, and contracts with suppliers.
• Strong verbal and written communication skills to engage with internal stakeholders and suppliers.
• Ability to manage multiple procurement projects, ensuring they are completed on time, within budget, and meeting quality standards.
• Ability to quickly analyse situations, identify problems, and find effective solutions.
• Proficient in Microsoft Office/Excel and good computer skills.

• Champion and embody our Core Values in everyday tasks and interactions.
• Demonstrate high level of integrity and accountability.
• Take initiative to drive improvements and embrace change.
• Take accountability of business and regulatory compliance risks, implementing measures to mitigate them effectively.
• Keep abreast with industry trends, regulatory compliance, and emerging threats and technologies to understand and highlight potential concerns/ risks to safeguard our company proactively.