Assistant Manager, Finance (Procurement)

Great Eastern; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A reputable insurance company in Kuala Lumpur is seeking a procurement professional to manage sourcing, negotiating, and purchasing activities. The ideal candidate will have 4 to 6 years of procurement experience and expertise in vendor management and team leadership. Your role will involve creating purchase orders, supervising procurement activities, and ensuring compliance with company policies to optimize procurement efficiency. Competitive benefits and opportunities for professional development will be offered.

Qualifications

• 4 to 6 years of relevant experience, preferably in Supply Chain Management / Procurement.
• Ability to align procurement activities with the organization's overall business goals.
• Strong capability in managing multiple procurement projects.

Responsibilities

• Create Purchase Orders based on approved requisitions and conduct compliance reviews.
• Onboard vendors and evaluate their performance based on KPIs.
• Lead and mentor the procurement team to ensure performance and development.

Skills

Negotiation

Communication

Analytical skills

Team leadership

Education

Degree in Supply Chain Management / Accounting / Finance / Business Administration

Tools

Microsoft Office

Excel

Job description

To be part of the Procurement team responsible in sourcing, negotiating, recommending and procuring on behalf of User department for the benefits of GELM/GETB/GEGM at optimum price without compromising on quality, services and delivery. You will play a pivotal role to ensure proper supervision of centralized purchasing using the Procure-to-Pay ("P2P") system and the Inventory Management system ("ISM"), also to build a good business relationship with internal staffs and vendors.

Purchase Order (PO) Management

• Create Purchase Order based on approved Purchase Requisition (PR) and business requirements.
• Conduct a thorough compliance review of all supporting documents to ensure the documents completeness and align with organizational policies and procedures.
• Monitor the entire PO process to final approval, ensuring budget adherence and timely processing.
• PO status tracking and monitoring.
• Coordinate with stakeholders to resolve any discrepancies in the PR or PO.
• Prepare and maintain regular reports on purchase order status and open orders.

Vendor Management

• Onboard vendors by gathering and verifying all required documents, ensure they are meeting eligibility criteria and comply with company policies.
• Annual track and evaluation of vendor performance against key performance indicators (KPIs) such as quality, delivery time, cost, compliance, and customer satisfaction.
• Maintain accurate and up-to-date records of vendor evaluations, feedback, and performance reports.
• Prepare detailed reports for internal stakeholders, providing insights into vendor performance and potential areas for improvement.

Team Leadership and Development

• Lead, mentor, and supervise the team members by providing guidance and support to ensure team performance and development.
• Manage and supervise PO Admin Team daily activities to ensure the execution according to the expectation set.
• Provide ongoing training and upskilling for team members, helping them to stay updated with procurement best practices and industry trends.

Others

• Assist Manager as at when required.
• Conduct UAT Testing as and when required or during system upgrade.
• Conduct training to P2P preparer on yearly basis or as and when necessary. Assist P2P preparer on problem encountered in the P2P system.
• Represent Procurement Section as Department Compliance Officer ("DCO") & Department Data Officer ("DDO"). Execute DCO and DDO responsibilities including timely submission of CRSA and other compliance reports or worksheets.
• Identify inefficiencies in the procurement process and suggest improvements.
• Identify areas of the procurement process that can be improved, leading process improvements or implementing best practices for greater efficiency.
• Takes accountability in considering business and regulatory compliance risks and takes appropriate steps to mitigate the risks.
• Maintains awareness of industry trends on regulatory compliance, emerging threats and technologies to understand the risk and better safeguard the company.
• Highlights any potential concerns / risks and proactively shares best risk management practices.

Qualifications & Competencies

• Degree in Supply Chain Management / Accounting / Finance / Business Administration.
• 4 to 6 years relevant experience, preferable in Supply Chain Management / Procurement.
• Ability to align procurement activities with the organization’s overall business goals.
• Good in negotiating prices, terms, and contracts with suppliers.
• Strong verbal and written communication skills to engage with internal stakeholders and suppliers.
• Ability to manage multiple procurement projects, ensuring they are completed on time, within budget, and meeting quality standards.
• Ability to quickly analyse situations, identify problems, and find effective solutions.
• Proficient in Microsoft Office/Excel and good computer skills.

• Champion and embody our Core Values in everyday tasks and interactions.
• Demonstrate high level of integrity and accountability.
• Take initiative to drive improvements and embrace change.
• Take accountability of business and regulatory compliance risks, implementing measures to mitigate them effectively.
• Keep abreast with industry trends, regulatory compliance, and emerging threats and technologies to understand and highlight potential concerns/ risks to safeguard our company proactively.