Office Administration jobs in Malaysia

The Global Human Resource and Administration Manager is responsible for overseeing and leading all HR and administrative functions across multiple regions, including Asia (Malaysia, Singapore, Indonesia, Vietnam, Thailand and etc.), US, Canada, Australia and Latin America. This role ensures the alignment of HR strategies with the company's global objectives, promotes best practices in talent management, compliance, and organizational development, and manages the administrative needs to support operations efficiently.

• Develop and implement global HR strategies that align with business objectives.
• Provide leadership and guidance on organizational structure, workforce planning, and succession planning.
• Act as a strategic advisor to senior leadership on human capital matters.
• Drive initiatives for cultural alignment across regions.
• Partner with legal and compliance teams for global risk mitigation.

• Develop recruitment strategies to attract and retain top global talent.
• Oversee onboarding programs to integrate employees across various geographies.
• Implement training and development initiatives to upskill employees.
• Manage performance appraisal processes and ensure consistency in evaluations.
• Ensure probationers are evaluated on a timely manner
• Oversee offboarding process

• Create and execute employee engagement programs to improve satisfaction and retention.
• Resolve employee grievances and handle complex employee relations issues across regions.
• Foster a diverse and inclusive work environment.

• Design and manage competitive global compensation and benefits programs.
• Ensure compliance with local labor laws and tax regulations.
• Conduct periodic reviews of compensation frameworks for equity and competitiveness.

• Develop and enforce global HR policies and ensure alignment with local regulations.
• Ensure compliance with labor laws, health and safety standards, and industry-specific guidelines.
• Monitor changes in employment law and update policies as needed.

• Oversee office administration across global locations to ensure smooth operations.
• Manage budgets for HR and administrative functions.
• Ensure proper vendor and facilities management.

• Implement and oversee global HR information systems (HRIS).
• Utilize data analytics to monitor HR metrics and improve decision-making.
• Streamline administrative processes using technology and automation.

• Ensure that employees are paid accurately and on time.
• Maintain employee records, calculate pay and ensure compliance with tax laws and labor practices.
• Issue tax forms on time and in accordance with individual Regional/Country requirement.
• Ensure commissions are tracked and paid via monthly payroll.
• Ensure Sales Agreements are prepared on time and the right templates are used.

• Bachelors or Masters degree in Human Resources, Business Administration, or a related field.
• 8+ years of progressive HR experience, with at least 3-5 years in a global or regional management role.
• Strong understanding of global labor laws, compliance, and best practices.
• Excellent communication, leadership, and interpersonal skills.
• Experience with HR technology systems and analytics.
• Proven ability to work in a multicultural and geographically dispersed team.

• Strategic Thinking
• Cross-Cultural Sensitivity
• Change Management
• Negotiation and Conflict Resolution
• Problem-Solving
• Collaboration and Team Leadership