Personal Assistant / Admin Assistant

Solarvest; Petaling Jaya; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading renewable energy company in Petaling Jaya is seeking a Personal Assistant to support the Key Management team. The role includes managing schedules, preparing documentation, and acting as a primary contact for stakeholders. Ideal candidates have at least 1 year of experience or relevant internships. The position offers full medical coverage, office breakfast, and wellness allowances.

Benefits

Full medical & insurance coverage

Free office breakfast

Wellness allowance

Qualifications

• At least 1 year of experience as a Personal Assistant to a Senior Executive preferred.
• Fresh graduates with relevant internship experience are encouraged to apply.
• Comprehensive understanding of office management systems.

Responsibilities

• Serve the Key Management team and coordinate complex schedules.
• Act as the primary point of contact for stakeholders.
• Prepare documentation for meetings and presentations.
• Handle travel arrangements and manage expense reimbursements.
• Maintain accurate records and files.

Skills

Office management systems

Time management

Verbal communication

Written communication

Discretion

Education

Diploma in secretarial studies

Job description

Responsibilities

• Serving mainly to the needs of the Key Management team.
• Manage complex schedule, including coordinating meetings, travel arrangements and event planning.
• Act as the primary point of contact for internal and external stakeholders, effectively managing inquiries and requests.
• Build and maintain strong relationships with internal and external stakeholders, including senior executives, clients and partners.
• Prepare and review documentation, such as correspondence, reports and presentations.
• Conduct research and prepare materials for meetings, presentations and decision-making processes.
• Assist in meetings, e.g. taking minutes and preparing refreshments as needed.
• Handle travel arrangements such as flights, accommodation and ground transportation.
• Manage travel and expense reimbursements.
• Maintain accurate records and files.
• Involving and assisting in the day-to-day operations by supporting the administrative work.
• Any other tasks as may be required.
• Ensure at all times strict confidentiality of the job function and information that is confidential in nature.

• Candidates with at least 1 year of experience as a Personal Assistant to a Senior Executive are preferred. However, fresh graduates with a diploma in secretarial studies or with relevant internship experience are also encouraged to apply.
• Comprehensive understanding of office management systems and applications.
• Exceptional planning and time management skills.
• Excellent verbal and written communication skills.
• Discretion and confidentiality.
• A qualification as a PA is advantageous.

Benefits

• Full medical & insurance coverage (for you + family).
• Free office breakfast + 50% parking claims.
• Phone & wellness allowance every month.